Office Manager

Our client, A private investment group with a portfolio of high-growth companies is seeking a proactive and reliable Office/Admin Manager to oversee day-to-day office operations across their Vancouver office. This role is ideal for someone who takes pride in running a seamless, professional environment, enjoys variety, and is eager to grow into broader operational and executive support responsibilities.

The company operates in a fast-paced, entrepreneurial, and hands-on environment—everyone contributes. The right person will be practical, resourceful, and comfortable wearing many hats.

Office Operations

• Maintain the cleanliness and organization of office and meeting spaces.
• Manage kitchen and coffee area upkeep, supplies, and vendor coordination.
• Oversee printing, stationery, and general office supply inventory.
• Handle incoming mail, packages, and deliveries.
• Coordinate with building management, cleaners, and vendors as needed.

Administration & Support

• Support onboarding for new team members (IT setup, access cards, orientation).
• Liaise with IT vendors to ensure smooth tech operations.
• Track and process office and IT-related invoices and payments.
• Organize internal events, office lunches, and celebrations.
• Provide light executive or personal support to leadership as required.

Facilities & Maintenance

• Ensure office equipment and furniture are functional and well-maintained.
• Monitor and coordinate repairs or replacements as necessary.

Who we are looking for:

• Organized, proactive, and detail-oriented with a “get it done” attitude.
• Thrives in a fast-moving, entrepreneurial office setting.
• Comfortable in a traditional finance environment with diverse personalities.
• Strong communication and problem-solving skills.
• Prior experience in office management, administration, or operations preferred.
• Tech-savvy and confident handling general IT coordination.
• Keen to grow and take on more responsibility over time.

If this sounds like the role for you, please apply today! Please reference job number 05060-0013328331 in all correspondence.

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