Bilingual Executive Assistant

Opal is partnering with a respected national organization to recruit a Permanent Executive Administrative Assistant to support the President’s Office in North York. This role is ideal for an experienced administrative professional who thrives in a high-volume environment, exercises excellent judgment, and brings strong executive-level coordination, communication, and confidentiality skills in both English and French.

Bilingual Executive Administrative Assistant

Job Description:

· Perform administrative functions in a punctual and professional manner;

· Provide exemplary member service and accurate information while managing correspondence to and from leadership, staff, government, external high ranking officials, other labour organizations, media, and others;

· Manage the schedule and travel arrangements for the President and Chief of Staff;

· Use grammatical expertise to compose, format, and edit often complex and sensitive letters, memos, correspondences, reports and presentations from draft stage to completion;

· Event and meeting coordination both onsite and offsite;

· Perform real time note-taking, sending follow-up actionable items, and keeping track of deliverables;

· Provide back-up support to leadership and senior staff as directed through the President’s office.

· Protecting and being privy to confidential materials and information consistent with the company’s confidentiality policy.

Requirements:

· Post-secondary education, diploma or equivalent preferred;

· A minimum of five (5) years’ experience in a similar role;

· Strong language skills, including writing, editing and proofreading in both official languages (English and French).

· Demonstrated ability to organize and coordinate executive work schedules.

· Established ability to work with confidential information;

· Strong time management skills.

· Highly motivated self-starter with ability to work independently as well as in a team environment;

· Excellent interpersonal, written and verbal communication skills, including effective phone skills, to different audiences;

· Impeccable attention to detail;

· Advanced knowledge of Microsoft Outlook and Office (Word, Excel and PowerPoint);

· Potentially available and prepared to work long hours (nights and weekends) and travel for extended periods as needed.

Benefits:

- Pension Plan

- 3 weeks vacation + 2 weeks during the holidays

- Statutory holidays plus an additional paid day off

- Benefits from day one

- Paid

- Travel expenses covered, including mileage, accommodations, and meals

- Work from home one day per week