Administrative Assistant

Job Description

• Technical drawings and document management and submissions;
• Coordinate with technical teams and arrange project deliverables timely manner;
• Format, proofread project technical reports, administrative reports, service offers and quotations (spelling, grammar, syntax, punctuation, etc.);
• Familiar with internal and external electronic document management systems;
• Perform data entry in various tables and databases;
• Review tender and contract documents and participate in start-up meetings as required;
• Perform various clerical and administrative tasks requiring a very good knowledge of established procedures and practices, to support resources in their operations;
• Perform all other day today office tasks, answering calls, office inventory management,etc.

Qualifications

• Fluency in spoken and written English;
• Minimum 5 years' experience in a engineering firm;
• Relevant administrative training (DEP, AEC or DEC);
• Excellent knowledge of Office software (Excell, Word, Power point, Visio etc);
• High sense of observation and attention to detail;
• Minutia, autonomy and resourcefulness;
• Ability to prioritize and manage deadlines.

Additional Information

Your benefits

• Retirement savings plan with employer contribution;
• Reimbursement of professional contribution fees;
• Telework policy with a $500 allowance
• Group insurance program starting on day one, including telemedicine;
• Health management account;
• Employee and family assistance program (EFAP);
• Flexible working hours;
• Hourly employees’ time bank;
• Continuing training;
• Career and development opportunities;
• Social club and Corporate discounts;
• Health and wellness initiatives.

Please note that Artelia subscribes to the Employment Equity Program and encourages women, visible minorities, Indigenous people, and persons with disabilities to apply. Accommodation measures are available upon request.

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