Senior Administrative Assistant

This role requires a minimum of 40% on-site presence. Additional on-site work may be required based on business needs. On-site expectations are subject to change and may be adjusted on a temporary or permanent basis.

Job posting ID: 8975

Employment status: Temporary full-time

Position's anticipated start date: 2026-08-04
Position's anticipated end date: 2027-04-30

Salary/Rate of pay: $28.1026/per hour - $32.3590/per hour

Application deadline: 2026-07-23

• This external job posting may close earlier than the advertised deadline. We recommend applying as soon as possible.

Application requirements:

• Your up-to-date resume.
• Job specific cover letter.
• We recommend you save a copy of the job posting for reference throughout the recruitment process.

Do you currently work for Canadian Blood Services? All employees must apply via the .

Together, the work we do connects people and changes lives — including your own.

Be part of a dynamic, collaborative and caring organization committed to saving and improving lives. Thousands of patients depend on us every day for reliable access to safe blood, plasma, stem cells and organs and tissues.

About the role

Canadian Blood Services is looking for a Temporary full-time Senior Administrative Assistant to join our dynamic Integrated Marketing team.

The Senior Administrative Assistant will provide operational and administrative support to the Integrated Marketing team during a 9-month transition period. The role coordinates purchasing, financial reporting, forecasting activities, team logistics, and departmental administration, ensuring accurate, compliant processes and timely delivery of financial and operational requirements.

Formula for success

• You will coordinate departmental purchasing and procurement activities, managing purchase requisitions, purchase orders, and purchase card administration while ensuring accurate, timely, and policy-compliant transactions through SAP.
• Drawing from your great attention to detail, you will support monthly forecasting, accruals, budgeting, and year-end financial processes by preparing reports, coordinating financial data, maintaining planning systems, and ensuring timely, accurate financial inputs
• Utilizing your superior interpersonal and communication skills you will act as the first point of contact for operational inquiries, providing guidance on purchasing, financial processes, expense reporting, and system access, while escalating complex issues as needed.
• Leveraging your excellent organizational skills, you will maintain departmental records, trackers, and system access while coordinating team logistics and onboarding activities to support smooth day-to-day operations.
• You will coordinate team events and retreats, managing logistics, vendor relationships, payments, and budget tracking to ensure successful, on-schedule delivery.

Desired education and skills

• Completion of post-secondary education, preferably a collage diploma or university degree in Business Administration, Marketing, Finance, or related discipline.
• Minimum three years related coordination, financial, or operational experience.
• Technical skills including SAP (the enterprise resource planning system used for purchasing and financial transactions), TM1 (the financial planning and budgeting system), or comparable ERP or financial planning systems is preferred. Willingness to learn Canadian Blood Services systems on the job is required.
• Strong proficiency in MS Excel, Word, PowerPoint, Outlook, and SharePoint, with comfort working with numbers, financial systems, and recurring reporting cycles.
• Strong organizational and time-management skills, with the ability to bring order and clarity to multi-stakeholder operational processes and to maintain accuracy under competing deadlines.
• Strong communication and interpersonal skills, with the ability to discuss operational and financial matters with tact and discretion.
• Sound judgement and attention to detail, including knowing when to act independently and when to escalate to the Manager or Finance.
• Demonstrated ability to work independently with minimal supervision.

What we offer you

• Payment in lieu of vacation and benefits.
• Annual performance award up to 5%.
• Defined benefit pension plan.
• Employee discounts, wellness program, professional resources.

What you can expect

• This role will work in a hybrid environment with requirements to be onsite at Canadian Blood Services location 40% of the time/days of the week.
• You will work Monday to Friday, 37.5 hours per week, 7.5 hours per day.
• Travel requirements - occasional travel to head office on a needs basis.

If this role resonates with you, we encourage you to apply by providing your up-to-date resume. This could be your first step towards a meaningful and inspiring career. Come to work each day knowing that you save lives.

We acknowledge that the work of Canadian Blood Services spans many Territories and Treaty areas across the country, and we are grateful for the Traditional Knowledge Keepers and Elders who have guided us in this important work. We recognize the land and waters that have inspired our work and offer gratitude to those Indigenous peoples on whose territory we work, live and play.

Diversity and inclusion play a vital role in ensuring health equity for patients across Canada. We are committed to reflecting Canada’s population in our organization and fostering an environment where all employees can be their authentic selves, with equal opportunities to succeed and contribute.

We thank all applicants for their interest. However, only those considered for an interview or those invited to participate in an assessment will be contacted. Emails are sent directly from our system, to ensure you receive them please add donotreply@blood.ca and system@successfactors.com to your safe senders list.

Applicants who require accommodation should discuss their needs with us.

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