Document Control Advisor

Document Control Advisor

Burnaby, BC
Job #7034

The Opportunity

Are you ready to make an impact in the infrastructure industry? Join PTAG, a leading Project Management Advisory & Services firm, recognized across North America for helping world-class clients successfully deliver major capital projects.

We are seeking a Document Control Advisor to support our growing team in Burnaby, BC. This role is ideal for a seasoned professional who can shape enterprise-level document governance strategies, influence executive stakeholders, and elevate information management practices across major capital programs.

As a trusted advisor, you will play a key role in driving project excellence, strengthening governance frameworks, and ensuring high-quality outcomes across complex infrastructure initiatives.

About PTAG

At PTAG, we help our clients plan, manage, and execute their most challenging projects with innovation, integrity, and collaboration.

Our Mission
To help our clients achieve successful delivery and efficient operation of their capital projects.

Our Vision
To support global leaders in the selection, planning, and execution of their major initiatives.

Our Values

Safety – The safety of our employees, suppliers, and clients is always our top priority.

Collaboration – We build true partnerships with our clients and service providers.

Leadership – We elevate project performance through the application of best practices.

Accountability – We take responsibility for every aspect of our engagements.

Client Satisfaction – We strive for 100% satisfaction on every project.

Integrity – We believe in open and transparent communication at all levels.

Role & Responsibilities

In this role, you will:

• Advise on and lead the development of program-level document control and information governance strategies to support major capital project delivery.

• Establish standards and advise leadership on information governance frameworks, document lifecycle management, metadata structures, retention policies, and permissions protocols.

• Provide strategic recommendations on document management systems, platforms, and processes that strengthen enterprise-wide information and records management practices.

• Act as a senior advisor to executive leadership, project teams, and governance organizations, ensuring document control practices align with broader capital program governance frameworks.

• Guide, mentor, and influence project teams and stakeholders through training, coaching, and knowledge transfer to drive adoption of best-in-class document governance practices.

• Advise on compliance requirements, audit readiness, and regulatory alignment, ensuring full traceability, accountability, and version control across major programs.

• Assess current-state document control practices and develop roadmaps to improve governance maturity, efficiency, and risk management.

• Serve as a trusted partner and subject matter expert in navigating complex information management and governance challenges.

• Collaborate with cross-functional teams to support consistency, transparency, and quality across project delivery organizations.

Qualifications & Requirements

To succeed in this role, you bring:

• Minimum 12–15 years of progressive experience in Document Control, Records Management, Information Governance, or Governance Advisory roles within large capital project environments.

• Demonstrated experience advising executive leadership and developing governance strategies, procedures, and systems at a corporate, program, or enterprise level.

• Strong knowledge of information governance principles, document lifecycle management, records retention, compliance requirements, and audit readiness practices.

• Experience with enterprise Document Management Systems (DMS) such as Aconex, SharePoint, OpenText, or similar platforms, including optimization and governance implementation.

• Familiarity with ISO 9001 Quality Management Systems and governance frameworks commonly used within infrastructure, utilities, transportation, or public-sector environments.

• Proven ability to influence senior stakeholders, facilitate change, and drive adoption of governance best practices across large organizations.

• Excellent communication, leadership, facilitation, and relationship-building skills.

• Experience supporting major infrastructure, utilities, transportation, energy, or public-sector capital programs is highly desirable.

Work Environment

This position is based in Burnaby, BC, and is not a hybrid position.

Why Join PTAG?

At PTAG, you'll be part of a dynamic and growing consulting firm that values professional development, collaboration, and innovation.

• Work alongside industry-leading project management, project controls, and governance professionals.

• Support some of Canada's most significant infrastructure and capital projects.

• Influence governance frameworks that impact large-scale, multi-million and multi-billion-dollar programs.

• Gain exposure to industry-leading clients and partners across North America.

• Competitive compensation and comprehensive benefits package.

• Flexible work environment and opportunities for career advancement.

• Employee Share Purchase Plan (ESPP).

• A culture built on safety, accountability, integrity, and excellence.

PTAG is proud to be an equal opportunity employer committed to fostering a diverse and inclusive workplace.

How to Apply

Ready to take the next step in your career?

Apply now through PTAG's Careers Portal or LinkedIn to join our Infrastructure team and help shape the governance and delivery of major capital projects.