Administrative Assistant

Property Administrator (Contract)$25–$30/hour3‑Month Contract (Potential to Extend)On‑Site | North York, ONYour NewpanyHays Specialist Recruitment is partnering with a leading global real estate organization to hire a Property Administrator for a 3‑month contract, with strong potential to extend. This role is ideal for an administrative professional who thrives in a fast‑paced environment, enjoys supporting both tenants and internal teams, and isfortable handling invoicing, coordination, and day‑to‑day property operations.Key ResponsibilitiesTenant & Office Support

• Respond to tenant inquiries and service requests via phone, email, and ticketing system
• Provide professional customer service and act as a key point of contact for onsite needs
• Assist in scheduling, maintaining calendars, and coordinating meetings and special events

Financial & Administrative Duties

• Code invoices accurately and prepare invoice batches for processing
• Support the Property Manager, Engineering Manager, and Property Accountant with assigned projects
• Perform data entry and maintain documentation related to contract agreements
• Input required contract and operational data for review and approval

Operational Coordination

• Collaborate with on‑site operations staff to support daily building activities
• Assist with maintaining documentation and administrative records for property operations
• Support a fast‑paced, high‑volume environment with professionalism and attention to detail

What You Need to SucceedExperience

• Minimum 2+ years in an administrative support role within a professional office environment
• Experience with invoicing and basic accounting support (data‑entry focused)
• Exposure to property management environments (preferred)
• Proficiency with business software; experience with Nexus and JDE is an asset
• Strong customer service skills and ability to work with tenants and internal teams

Education

• High school diploma required; bachelor’s degree preferred

Skills & Attributes

• Excellent verbal and writtenmunication
• Highly organized with the ability to managepeting priorities
• Professional, polished, and reliable
• Strong attention to detail and accuracy in administrative and financial tasks
• Ability to thrive in a busy, fast‑paced team environment

What’s in It for YouThis is an exceptional opportunity to gain hands‑on experience with a high‑profile real estate organization while enhancing your administrative, accounting support, and property operations skill set. You’ll be part of an engaged and dynamic team, contribute to a large and active site, and play a key role in ensuring smooth tenant and property operations.

This posting is for an existing vacancy with the organization.

AI may be used to screen, assess or select applicants for the position.

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#1123720 - Lauryn Su