Talent.com
Administrative Assistant
Administrative AssistantSwim Recruiting • Vancouver, British Columbia, Canada
No longer accepting applications
Administrative Assistant

Administrative Assistant

Swim Recruiting • Vancouver, British Columbia, Canada
3 days ago
Job type
  • Full-time
Job description
Swim Recruiting is seeking an Administrative Assistant for a well-established, stable, and reputable real estate developer based in Vancouver. This company has a fantastic tight-knit culture- very friendly people, great place to work!

Who- the Company:
Our client is a small and successful organization that has been building high quality homes in the Lower Mainland for several decades. They have several major projects under development in Vancouver and have sold out high-profile residential projects around Greater Vancouver. The company has a tight-knit, friendly, and collaborative work culture and they are seeking a self-motivated, resourceful, and organized Administrative Assistant to add to their team’s success.

Why:
This is an opportunity to work with a dynamic real estate company as well as a busy wealth management company, apply your education, and be involved in the day-to-day administrative operations of 2 entrepreneurial companies. The new Administrative Assistant can really make this job their own and provide great value to the leadership team while also benefiting from their mentorship and business experience. SWIM has placed 8 people with this company over the years, always with very positive feedback on the culture, the people, and the work environment!

Where:
Located in a great location in Vancouver, close to Granville Island. Employee parking available if needed, plus it’s easily accessible by bus or bike. This company has a beautiful work environment that feels more like an elegant home than a typical office.

What- the Role:
The new Administrative Assistant will sit at the front reception desk and there will be traditional reception duties such as taking phone calls and greeting visitors, but the role is much more than that! Additionally, the Administrative Assistant will support the busy wealth management firm with scheduling meetings, greeting clients, preparing business documents, etc.

Here a few areas that the Administrative Assistant will have opportunity to help in:
  • Calendar management, including scheduling and booking meetings (off-site and on-site);
  • Greeting and coordinating couriers;
  • Maintaining, editing, and adding to various company reports, spreadsheets, and documents;
  • Organizing special events, including selecting venues, renting supplies, liaising with catering, etc.;
  • Supporting the accounting teams with accounts payable and accounts receivable invoicing
  • Conducting basic reconciliations for credit cards and bank accounts
  • Supporting the teams with clerical accounting tasks as needed, ensuring accuracy and efficiency
  • Preparing materials and logistics for public open houses and public hearings;
  • Ad hoc Executive Assistant type support, such as business travel coordination;
  • Managing and ordering office supplies and trouble-shooting any office-related issues which may come up;
  • And any other areas that the Administrative Assistant may identify as needing support or resources! This is a great role for someone who is self-motivated with a can-do approach and diverse administrative skills.
Who- the Candidate:
We are looking for up & coming administrative professionals who are bright, hard-working, professional, confident, and highly organized. This is a wonderful opportunity for someone who really wants to kick-start their career with 2 reputable Vancouver-based companies in interesting, client-facing sectors.
  • 1 year of relevant administrative work experience.
  • Post-secondary education is highly preferred;
  • Strong computer skills are required, particularly proficiency using Microsoft Outlook, Word, and Excel. Past experience using accounting software would be an asset.
  • Excellent communication skills (written & verbal), as well as a pleasant and professional customer service demeanor;
  • Experience supporting an accounting team with tasks such as accounts payable and accounts receivable invoicing and reconciliations.
  • Experience in and/or passion for real estate development and design is an asset;
  • Strong work ethic and sense of responsibility and confidentiality;
  • Ability to prioritize work and manage multiple tasks, with competing priorities and deadlines;
  • Strong interpersonal skills and the ability to contribute effectively within a close-knit team environment.
How Much:
Base salary commensurate with depth and breadth of relevant experience and education- up to $50,000. Additionally, candidates will receive paid vacation and health benefits. Please discuss your total compensation expectations in more detail with SWIM.

When & How to Apply:
This search is moving VERY quickly, so please do not delay in applying if you are interested! You can reach out to your Recruiter at SWIM or, if you do not yet have a contact at Swim Recruiting, please hit “APPLY” to send us your most up-to-date resume. Thanks!
Create a job alert for this search

Administrative Assistant • Vancouver, British Columbia, Canada

Similar jobs

Administrative Assistant - Part-Time Focus Group Panelist (Up To $850/Week)

Apex Focus Group Inc.Vancouver, BC, Canada
Full-time +1

Job Title: Administrative Assistant Work From Home - Remote Panelists.Part-Time Focus Group Participants - Remote Work From Home (Up To $850/Week).Our company is seeking individuals to participate ...Show more

 • Promoted

Float Administrative Assistant

Kaizen Lab Inc.Vancouver, Metro Vancouver Regional District, CA
Permanent

At VACFSS, we ensure that the rights, safety, well‑being and spirit of Indigenous children and families are upheld, honoured, and protected.We strive to eliminate oppression, discrimination, and ma...Show more

 • Promoted

Administrative Assistant

Bartec Fire Safety Systems Ltdvancouver, bc, ca
Full-time

Bartec Fire Safety Systems has been a leader in the fire safety industry in British Columbia since 1980.The company specializes in inspections, maintenance, and upgrades of fire safety systems, inc...Show more

 • Promoted

Administrative Assistant Admin Work At Home - Part-Time Online Focus Group Panel

ApexFocusGroupSquamish, British Columbia, Canada
Remote
Full-time +2

We're now accepting participants for focus group studies! You can earn up to $750 per week working part-time from home.Simply register to see if you qualify—no experience as an administrative assis...Show more

 • Promoted

Administrative Assistant

Borden Ladner Gervais LLP (BLG)Vancouver, Metro Vancouver Regional District, CA
Full-time

Borden Ladner Gervais LLP (BLG).Lawyers, Paraprofessionals, Practice Assistants and other support functions under the direct supervision of the Team Leader and working independently.This includes c...Show more

 • Promoted

Administrative Assistant - People Prodigy Recruitment

People Prodigy Recruitmentvancouver, bc, ca
Full-time

We are seeking a detail-oriented and highly organized Administrative Assistant with prior experience in an automotive dealership environment.The ideal candidate will support daily operations, ensur...Show more

 • Promoted

Executive Administrative Assistant - reconcept Group

reconcept Grouprichmond, bc, ca
Full-time

Our work environment includes:.Modern office setting in a convenient location in downtown Toronto.Flexible working hours and hybrid work.Professional and personal development opportunities.Group-He...Show more

 • Promoted

Administrative Assistant

Skymark Projects Ltd.Vancouver, Metro Vancouver Regional District, CA
Full-time

With a commitment to quality, safety, and service excellence, we work closely with property managers, engineers, and strata councils to restore and preserve residential and commercial buildings.We’...Show more

 • Promoted

Administrative Assistant

Muslim Food Bank and Community ServicesRichmond, Metro Vancouver Regional District, CA
Full-time

Muslim Food Bank and Community Services Society (MFB) is a Canada-based nonprofit dedicated to dignity-driven support through food aid, education, mental health services, and community empowerment....Show more

 • Promoted

Administrative Assistant

Doane Grant Thornton LLPVancouver, Metro Vancouver Regional District, CA
Full-time

Doane Grant Thornton is a large and growing professional services firm that still feels like a community.We employ about 3000 people across Canada and care about our colleagues, clients and the com...Show more

 • Promoted

Administrative Assistant

Regent CollegeVancouver, Metro Vancouver Regional District, CA
Full-time

This role description is also available here.Our small and evolving church in Vancouver is seeking a dynamic and adaptable individual to support us as Administrative Assistant.This is a unique oppo...Show more

 • Promoted

Healthcare Administrative Assistant Role

Vetech Dental Laboratories LtdRichmond, Metro Vancouver Regional District, CA
Full-time

Step into a key role as an Administrative Assistant in a healthcare setting.Utilize strong organizational and communication skills while managing office tasks, all on-site without remote options.Th...Show more

 • Promoted

Administrative Assistant

Premier Inn Hotels LLC (UAE)Vancouver, Metro Vancouver Regional District, CA
Full-time

Vancouver (North Hastings‑Sunrise), Canada | Posted on 08/27/2024.Job Title: Mid-Level Administrative Assistant.Workplace: Hybrid (3 days onsite, 2 days remote).Duration: ASAP to June 30th 2024, wi...Show more

 • Promoted

Administrative Assistant

RBC Dominion SecuritiesVancouver, Metro Vancouver Regional District, CA
Full-time

RBC Dominion Securities is a relationship-focused investment and wealth management firm that consistently ranks #1 in Canada.We are proud of our collaborative, supportive culture that enables succe...Show more

 • Promoted

Administrative Assistant (contract)

Teck Resources LimitedVancouver, Metro Vancouver Regional District, CA
Full-time

Located in the heart of downtown Vancouver, between the Pacific Ocean and the Coast Mountains, Teck’s Corporate Office sits in one of Canada’s most culturally diverse cities.Surrounded by world-ren...Show more

 • Promoted

Hybrid Administrative Assistant Role

Maven Collective MarketingVancouver, Metro Vancouver Regional District, CA
Full-time +1

Embrace a unique hybrid Administrative Assistant role that bridges executive operations and digital marketing.This opportunity offers hands-on involvement in business development, where your attent...Show more

 • Promoted

Administrative Assistant

McColl Turner LLPVancouver, Metro Vancouver Regional District, CA
Full-time

Working independently and within a team environment to support the client service staff to produce high quality client deliverables.Assistance with formatting audit proposals in accordance with fir...Show more

 • Promoted

Sr. Administrative Assistant

MDA SpaceRichmond, Metro Vancouver Regional District, CA
Full-time

North is a Canadian defence company delivering secure, multi‑domain C4ISR capabilities that provide decision advantage in complex and contested environments.A wholly‑owned subsidiary of MDA Space, ...Show more