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HR Coordinator & Executive AssistantJob Born • Hamilton, ON
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HR Coordinator & Executive Assistant

HR Coordinator & Executive Assistant

Job Born • Hamilton, ON
30+ days ago
Salary
CA$45,000.00 yearly
Job type
  • Permanent
Job description

J-62570 - HR Coordinator & Executive Assistant

Location: Hamilton, Ontario

Employment Type: Full-Time, In-Office

Our client is a family-owned insurance brokerage with deep Hamilton roots dating back to 1895.

We are hiring! Check it out below!

About This Role

As the HR Coordinator & Executive Assistant, you will play a key role in supporting both our people and leadership teams. You’ll manage a range of human resources and payroll functions, including recruitment, on-boarding, benefits administration, payroll processing, and the development of company policies and procedures. In addition, you’ll provide high-level administrative support to the Executive team.

What You'll Do

Human Resources Support

  • Support full-cycle recruitment, including job postings, resume screening, interviews, offers, and reference checks.
  • Assist with all stages of the employee life cycle—on-boarding, training, and performance management—while ensuring an exceptional employee experience.
  • Maintain and update the Employee Handbook, policies, and procedures.
  • Respond to employee inquiries related to policies, payroll, benefits, time off, and leaves.
  • Maintain employee data in HRIS (Bamboo HR) and support managers across all departments.
  • Contribute to a positive, values-driven workplace culture.
  • Participate on the JHSC and Social Committee.
  • Assist with the planning of company events.
  • Partner with the HR Director on special projects and other assigned tasks.

Payroll & Benefits

  • Prepare and process semi-monthly payroll, ensuring accuracy, compliance, and timely payments.
  • Administer employee benefits and RRSP programs, including enrollments, changes, and remittances.
  • Track LTD premiums for employees on leave.

Executive Support

  • Manage online and physical filing systems for the Executive team and corporate records.
  • Coordinate conference registrations, travel, and accommodation arrangements.
  • Oversee extra-provincial licensing and renewals, ensuring compliance and accuracy across jurisdictions.
  • Back-up to reception
  • Ad hoc reporting and admin support across finance, HR and marketing

What We're Looking For

  • Bachelor’s degree in Human Resources, Business Administration, or a related field.
  • HR or Payroll designation is an asset (CHRL, CHRP, PCP)
  • 2-5 years of experience in Human Resources and/or Payroll
  • Experience with HRIS systems (Bamboo HR) is an asset
  • Experience with payroll systems (Day Force) is an asset
  • Proficient with Microsoft Office Suite
  • Ability to handle sensitive information with discretion and maintain confidentiality
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Expert level written and verbal communication skills
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Emotional maturity
  • Highly resourceful team-player, with the ability to also be extremely effective independently

Work Environment & Schedule

  • In-office
  • Monday-Friday schedule (8:30 am-4:30 pm)
  • Early Friday closures during long weekends (May-October)
  • Collaborative in-person team environment

Comprehensive Benefits

  • Competitive salary with performance-based growth opportunities
  • 4 weeks' vacation
  • RRSP matching program
  • Group Benefits Plan (health, dental, vision coverage)
  • Employee Assistance Program for personal and professional support
  • Paid personal days and extended Christmas break

Professional Development

  • Continuing education opportunities and certification support
  • Modern technology and collaborative work spaces
  • Clear advancement pathways within our expanding organization

Unique Perks

  • Full commission on personal home and auto policies
  • Regular team social events and company celebrations

Let's chat about your FUTURE!!!!

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HR Coordinator & Executive Assistant • Hamilton, ON

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