Talent.com
Nova Scotia Community College
Administrative Assistant (CLA)Nova Scotia Community College • Halifax, NS, CA
No longer accepting applications
Administrative Assistant (CLA)

Administrative Assistant (CLA)

Nova Scotia Community College • Halifax, NS, CA
30+ days ago
Salary
CA$53,852.02 yearly
Job type
  • Full-time
Job description

What you'll do

Responsibilities

What you will be doing….

As part of the NSCC International team, the Administrative Assistant will:

  • Provide administrative, operational, and financial support to the Director, International and team.
  • Support departmental operations through financial administration, coordination activities, and stakeholder communication in a fast-paced post-secondary environment.

Key responsibilities include:

  • Providing day-to-day administrative and operational support for departmental initiatives, programs, and projects.
  • Coordinating meetings, travel, workshops, and events (virtual and in-person) for staff, students, external partners, and stakeholders, including logistics, documentation, and follow-up actions.
  • Leading financial processes including invoice and procurement documentation, budget tracking, expense reconciliation, vendor management, and troubleshooting discrepancies.
  • Maintaining departmental records, trackers, and documentation using systems such as Excel, SharePoint, and Cognos to support reporting, projects, and operational activities.
  • Building and maintaining relationships with internal departments, vendors, and external stakeholders to support effective service delivery.
  • Supervising the day-to-day activities of the student office assistant, including task delegation, training, and ongoing guidance.
  • Managing inventory control processes, including tracking, monitoring, and maintaining departmental supplies.
  • Ensure NSCC and funding agencies policies and procedures are adhered to in all administrative and operational activities.

What you'll need

Qualifications

Qualifications and Occupational Experience:

  • The minimum educational qualification for this position is a post-secondary diploma in business or a certificate in office administration. High school completion with significant years of administrative experience will also be considered.
  • You have a minimum of 3 years of recent and related occupational experience at senior levels in a fast-paced office environment.
  • Excellent computer skills are required, with strong proficiency in Microsoft Office applications including Word, Excel, SharePoint, and Forms.
  • Experience using Adobe, virtual meeting platforms, and Cognos. Familiarity with Oracle would be considered an asset with a willingness to learn new technology.
  • Experience in the post-secondary or international environment would be considered an asset
  • Knowledge of financial procedures, administrative and process improvement practices.
  • Strong documentation, records management, and data tracking skills are required.
  • Ability to maintain confidentiality and manage sensitive information appropriately.

Relevant Skills and Knowledge:

  • You demonstrate a commitment to inclusion, diversity, equity, accessibility and anti-racism
  • You possess strong organizational and time management skills.
  • You possess the ability to manage competing priorities and meet deadlines.
  • You have strong communication, relationship-building and stakeholder coordination skills.
  • Initiative, adaptability, and a service-oriented approach.
  • Strong problem solving and attention to detail
Create a job alert for this search

Administrative Assistant (CLA) • Halifax, NS, CA

Similar jobs

NS MD Consultant - Flexible Digital Health Advisor

CloudcureNS, CA
Full-time

A virtual healthcare platform in Nova Scotia is seeking a licensed Primary Care or Internal Medicine Physician for consulting roles.This opportunity includes flexible hours and various patient-faci... Show more

 • Promoted

Continuing Care Assistant (CCA) - Nova Scotia

CBI Home HealthBedford, NS, CA
Full-time

Continuing Care Assistant (CCA).Halifax, Bedford, Sackville, Musquodoboit, Dartmouth and Windsor.Do your life’s best work with us! CBI Home Health is dedicated to improving the lives of both our cl... Show more

 • Promoted

Equity Partner & National Leader AI Business Solutions - halifax

People Machinehalifax, ns, ca
Full-time

Equity Partner & National Leader, AI Business Solutions.This role can be located in any major city centre across Canada.Digital services within the firm.The role will focus on sales, delivery excel... Show more

 • Promoted

Conseillers juridiques indépendants — Formule à distance et hybride (Canada) - halifax

MT>Align, a division of McCarthy Tétrault LLPhalifax, ns, ca
Full-time

Ayez une meilleure maîtrise de vos heures de travail.Soyez travailleur autonome, mais travaillez avec nous!.Réseau, une division de McCarthy Tétrault S.Réseau, les candidats sélectionnés se joignen... Show more

 • Promoted

Home Health RN: Autonomy, Travel & Community Impact

VON Canada (Nova Scotia)NS, CA
Full-time

A leading health care provider in Nova Scotia is looking for a part-time Registered Nurse to deliver medical care to various age groups in community settings.The role requires a valid driver's lice... Show more

 • Promoted

Administrative Assistant, Insolvency

MNPDartmouth, NS, CA
Full-time

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams.Combine your passion with purpose and join a culture that is thriving in the face of change.Make an impac... Show more

 • Promoted

Continuing Care Assistant

111013 ParaMed Inc.Halifax Regional Municipality, NS, CA
Full-time

Continuing Care Assistant (CCA) – 7 full‑time positions available.As a Continuing Care Assistant, you will assist people in your community to live safely in their homes by supporting them with dail... Show more

 • Promoted

Administrative Officer

Fastening House AtlanticDartmouth, NS, CA
Full-time

College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year.Work must be completed at the physical location.There is no option to work remotely.Relo... Show more

 • Promoted

Software Business Analyst - halifax

Alpha Bravo Developmenthalifax, ns, ca
Full-time

We’re a fast-growing software development agency that helps service-based businesses across the U.Our team values ownership, innovation, and building long-term partnerships with clients.We’re looki... Show more

 • Promoted

Program Admin Officer 3 (Designated)

Government of Nova ScotiaNS, CA
Temporary

Program Admin Officer 3 (Designated).Department: African Nova Scotian Affairs.Closing Date: 17-Jan-26 (Applications are accepted until 11:59 PM Atlantic Time).Our goal is to be a diverse workforce ... Show more

 • Promoted

Automotive Apprentice

UPSNS, CA
Full-time +1

This position is responsible for the inspection, repair, maintenance, and diagnostic tests of the UPS vehicle fleet.Also, the role is responsible for a broad range of maintenance activities that ar... Show more

 • Promoted

Tax Lawyer (BC / ONT) - halifax

Taxpayer Lawhalifax, ns, ca
Full-time

Taxpayer Law is one of Canada's top tax litigation and dispute resolution boutiques.We are looking for outstanding candidates to join our team.Our clients range from a Canadian subsidiary of a Fort... Show more

 • Promoted

Administrative Assistant

Rayleigh Solar TechDartmouth, NS, CA
Full-time

We are seeking a highly organized and proactive Administrative Assistant to support day-to-day operations across our facility and broader organization.This role is a key on-site point of contact fo... Show more

 • Promoted

Land Representative

LandSolutionsNS, CA
Full-time

LandSolutions is actively engaged in all areas of land access, including Power (Generation and Transmission), Public Infrastructure, Renewable Energy, Oil and Gas (Upstream and Midstream), and Tele... Show more

 • Promoted

Pharmacy Assistant (Halifax, NS)

Sentrex Health SolutionsBeechville, NS, CA
Permanent

A proudly Canadian company, Sentrex Health Solutions is a fully integrated specialty distributor and patient support provider for pharmaceutical manufacturers, physicians, and their patients.We pro... Show more

 • Promoted

Continuing Care Assistant

Shannex IncorporatedBedford, NS, CA
Full-time

If you take pride in being compassionate, honest, professional, and safe, consider an exciting and rewarding career at Shannex.Our communities offer more than a place to work – they welcome and cel... Show more

 • Promoted

Remote Regional Financial Advisor - Atlantic Canada

CU Financial ManagementNS, CA
Remote
Full-time

A financial services company in Atlantic Canada is seeking a passionate Regional Financial Advisor to provide virtual financial guidance.As part of the CU Wealth Essentials team, you will support m... Show more

 • Promoted

Online Data Analyst - Remote (Canada)

TELUS Digital AI Data SolutionsNS, CA
Remote
Full-time

Online Data Analyst - Remote (Canada).TELUS Digital AI Data Solutions.Get AI-powered advice on this job and more exclusive features.You will work on a project aimed at enhancing the content and qua... Show more

 • Promoted

Re-Entry Specialist - Tri-County

Volunteers of America Delaware ValleyNS, CA
Full-time

Safe Return - Cumberland County.Responsible for recruitment, information and referral to resources for ex-offenders.Maintaining contact with clients in the community in an effort to offer support a... Show more

 • Promoted

Land Representative

LandSolutions IncNS, CA
Full-time

The Land Representative plays a critical role in supporting LandSolutions’ land acquisition, stakeholder engagement, and project execution activities across Nova Scotia.This position provides front... Show more