Administrative Coordinator

Administrative Coordinator

Vernon, British Columbia

Our Administrative Coordinator is a master multitasker, detail enthusiast, and a people-focused supporter of our organizational operations. If you thrive in a dynamic corporate environment and enjoy handling a mix of responsibilities with a sense of humor and team spirit, this might be the perfect opportunity for you. Read on to learn more about joining Tolko’s Corporate Administration team!

We’re looking for an Administrative Coordinator to join our head office located in Vernon, British Columbia. Our head office houses Tolko’s corporate services groups including Sales, Marketing & Logistics, Finance, Accounting & Credit, IT, Procurement, Human Resources, and Corporate Administration.

Our ideal candidate has the following qualifications:

• Excellent time management, organizational, and communication skills (both oral and written).
• Proven ability to excel at details, multi-tasking, and working under pressure with frequent interruptions.
• Experienced in the use of software programs such as Outlook, MS Word, and Excel. Experience using JDE, CHUBB, and TELUS IQ is an asset.
• Capacity to manage sensitive and confidential information with integrity and discretion.
• Strong organizational skills and the ability to negotiate pricing and place orders for office stationary and mobility hardware.
• Drive to learn the business, understand and proactively contribute to business objectives.
• Ability to make recommendations for process improvements to assigned duties and work environment.

In this role, you will:

• Oversee the companywide Mobility program, including device management, bill reconciliation, travel plan administration, and user support.
• Administer fuel card programs (Petro Pass, VO Petro Canada/Suncor), including invoicing, payroll deductions, card issuance, and publication order approvals.
• Manage office operations: process invoices (Building Maintenance, Communications), maintain office supply inventory, coordinate mail/courier services, and handle bank deposits.
• Organize and coordinate company events annual Christmas Luncheon), negotiate vendor agreements, and arrange catering for meetings/functions.
• Provide administrative support for the Safety/First Aid Committee, ensuring compliance, valid certifications, and course registrations.
• Assist with vehicle fleet management, including lease payments, insurance, plate renewals, and database upkeep.
• Administer the Corporate Visa Program (card issuance, onboarding/offboarding, cardholder communication) and support budget management for the Admin Department.
• Support onboarding of new employees, prepare materials for meetings/training, conduct vendor research/cost comparisons, and respond to staff administrative requests as needed.

So, what’s in it for you?

• You’ll take on an exciting new challenge with supportive team members.
• You’ll earn a competitive salary based on your skills and experience. The expected base salary range for this position is between$, - $, per year.
• You will be eligible to participate in Tolko’s bonus program.
• Competitive benefits and retirement plans come standard, so you don’t have to choose between your bottom line and wellbeing or your future.
• Continued development through on the job and classroom training and reimbursement of tuition and membership fees.
• A positive,innovative, andinclusivework environment.

The North Okanagan Valley includes the communities of Vernon, Armstrong, Lavington, Lumby and Lake Country, British Columbia. Surrounded by lakes, these communities provide family-friendly living with lots of amenities and beautiful weather. Visit one of our local wineries or fine dining restaurants, go boating, hiking, biking, skiing, catch a round of golf, or visit a local market to pick up fresh fruit and produce… whatever your pleasure, you’ll find it here. to learn about the region and find out why life is better here.

To protect the privacy of your personal information, please ensure that when you apply, you are directed to Tolko’s job board at or you are accessing Tolko job opportunities through our website at .