Senior Proposal & Communications Specialist

Responsibilities

The Opportunity: Strategy, Narrative & Design

This role serves as the strategic cornerstone of our proposal process—overseeing each phase from RFP review through development to final delivery. Combining strategic thinking with creative execution, you will shape the narratives and visuals that define how FBM presents its work to clients and partners.

Your expertise in both writing and design will ensure each submission reflects the creativity, precision, and excellence that define our practice.

• Proposal Preparation: Leads the development and coordination of client proposals, from reviewing RFPs to producing comprehensive, well-crafted submissions.
• Content Development: Partners with internal team leads to gather and refine technical content, ensuring all materials are engaging, relevant, and client-focused.
• Design & Technical Expertise: Applies creative and technical skills in research, writing, layout, design, colour, and typography to deliver compelling, visually cohesive marketing materials. Expert in Adobe InDesign, Photoshop, and Illustrator for layout, image editing, typography, and infographics—producing proposal documents that reflect FBM’s creativity and design excellence.
• Time Management & Organization: Demonstrate initiative and judgment to effectively manage multiple tasks and projects in a fast-paced environment with tight deadlines.
• Professionalism & Collaboration: Displays courtesy, tact, and diplomacy to every interaction, fostering positive working relationships across teams.
• Industry Experience: Background in architecture, engineering, construction, or professional services is a strong asset.

Responsibilities:

Proposal Design, Development & Coordination (80%)

• Manage the end-to-end proposal process in collaboration with the internal team lead:
• Review RFPs to determine proposal requirements.
• Draft, format, and edit proposal layouts using FBM’s branded templates, adjusting layout, graphics, and text as required to meet RFP submission criteria.
• Develop written content in partnership with FBM team leads.
• Liaise with consultants to schedule and coordinate discipline-specific content for inclusion in the final submission.
• Edit and proofread proposal materials as needed.
• Schedule and facilitate internal reviews and approvals.
• Prepare and submit the final RFP response package.
• Attend proposal debriefs and contribute to continuous improvement initiatives.
• Update & maintain the library of project descriptions, proposal resources, and staff CVs.
• Support the project closeout process by gathering project details and developing project information sheets.
• Consult with, or work directly alongside, Dillon Consulting’s marketing communications and proposal management team.

Marketing & Communications (20%)

• Develop and coordinate marketing materials including brochures, project sheets, presentations, and digital content for the studio website that reflect the firm’s brand.Plan, create, and manage social media content across platforms to highlight projects, culture, and thought leadership while driving engagement and visibility.Support firm-wide marketing initiatives such as awards submissions and events, ensuring alignment with strategic goals.Maintain and update marketing assets and data, including image libraries, project information, and performance analytics.

Qualifications

• A degree or diploma in Graphic Design, Communications, Marketing, or a related field
• Preferably 3+ years’ experience in a similar role

Experience

• Strong writing, editing, and storytelling skills
• High-level proficiency in Adobe InDesign, Illustrator, Photoshop, and MS Office
• Organized, detail-oriented, and comfortable with competing deadlines
• Demonstrated ability to manage multiple pursuits simultaneously while collaborating with diverse internal and external teams.
• Comfortable working independently while collaborating closely with partners
  and team leads
• Familiarity with project procurement in the architecture, engineering, or construction industries is an asset

About FBM

FBM is a mid-sized architectural, interior design, and planning firm based in downtown Halifax. We recently moved into our own purpose-built mixed-use office building in the eclectic and growing Halifax North End, a short walk from Halifax Commons. FBM boasts an impressive portfolio of award-winning architectural and planning projects achieved over its 100-plus-year history in Atlantic Canada and has been named one of Canada’s Top 100 Employers, Atlantic Canada’s Top Employers, Nova Scotia’s Top Employers, and one of Canada’s Top Small/Medium Employers.

In addition, we offer:

A competitive compensation package

• Comprehensive health benefits
• Employer matching retirement savings plan
• Student loan repayment assistance with matching employer contributions

Flexible work hours and hybrid working options

• FBM values its staff and the work they do every day. We recognize that everyone’s needs are different, so we’re offering flexible and hybrid work options to help balance work and personal life.

Employee and Family Assistance program

• A variety of EFAP tools and online resources to support well-being are available to all employees.

Goodlife Fitness Corporate Membership

• Our employees can take advantage of reduced annual membership fees.

Wellness Subsidy

• Our employees can take advantage of a wellness subsidy that can be put towards expenses for a variety of health and/or wellness related activities such as gym membership, purchase of home fitness equipment, yoga classes and dance classes.

Employment Equity, Diversity & Inclusion at FBM

Our ethos, people-driven design, means that we are committed to creating an inclusive and diverse workplace that reflects the communities and clients we serve, and the people with whom we work.

We are proud to be recognized among Canada’s Top Employers.

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