Administrative Assistant III

Company Description

HN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

Job Description

Union: Non-Union
Number of vacancies: 1
New or Replacement Position: Replacement
Site: Toronto Western Hospital
Department: Anesthesia and Pain Management
Reports to: Manager / Deputy Site Head
Salary Range: $ to $
Hours: hrs per week
Shifts: (Mon-Fri)
Status: Permanent Full Time
Closing Date: July 31, 2026

Position Summary

As an integral member of the Department of Anesthesia and Pain Management (DAPM) the Administrative Assistant III acts as a facilitator and key resource for the DAPM education portfolio and administrative matters across UHN and Women’s College Hospital (WCH).

Duties

• Provides administrative support to the undergraduate, postgraduate resident and fellowship directors and program coordinators.
• Facilitates university and hospital application processes for anesthesia fellows.
• Facilitates onboarding and orientation processes for all anesthesia learners.
• Coordinates and distributes resident weekly rounds schedules.
• Maintains and distributes Survey Monkey evaluations for residents and fellows.
• Performs cross-functional, back-up and/or other duties consistent with the job classification, as assigned or requested.
• Works in compliance of the Occupational Health & Safety Act and its regulations, reporting hazards, deficiencies and contravention’s of the Act, in a timely manner.

Qualifications

• At Minimum, completion of a 2-year community college program in health care administration or recognized equivalent required.
• Business, organization or management training at the college or university level preferred.
• At minimum 4 years related secretarial support experience required.
• Previous on-the-job computer/word-processing, database and spreadsheet software experience required; experience in a Microsoft Office environment required.
• Excellent organization and time management skills required.
• Excellent verbal and written communication skills required.
• Ability to produce high quality and accurate work in accordance with Hospital standards required.
• Ability to work independently and as a team player required.

Additional Information

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP )
• Close access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.