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administrative assistant - office
administrative assistant - officeHirt's Vacuum Truck Service Ltd. • High Level, AB, CA
administrative assistant - office

administrative assistant - office

Hirt's Vacuum Truck Service Ltd. • High Level, AB, CA
30+ days ago
Job type
  • Full-time
  • Permanent
Job description
  • Work Term: Permanent
  • Work Language: English
  • Hours: 40 hours per week
  • Education: Secondary (high) school graduation certificate
  • Experience: 1 year to less than 2 years

    • Work setting

  • Relocation costs not covered by employer
  • Willing to relocate

    • Tasks

  • Arrange and co-ordinate seminars, conferences, etc.
  • Assist with staff consultation and grievance procedures
  • Coordinate the flow of information within the team
  • Establish and implement policies and procedures
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Oversee the preparation of reports
  • Advise senior management
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Oversee payroll administration
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Perform data entry
  • Provide customer service
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks
  • Consult with clients after sale to provide ongoing support
  • Supervise office and volunteer staff

    • Computer and technology knowledge

  • MS Excel
  • MS Word
  • MS Office
  • Quick Books
  • Electronic mail

    • Area of specialization

  • Correspondence
  • Reports and records
  • Contracts
  • Invoices
  • Payroll services

    • Work conditions and physical capabilities

  • Ability to work independently
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Repetitive tasks
  • Work with minimal supervision

    • Personal suitability

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Judgement
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Adaptability
  • Accountability
  • Dependability
  • Due diligence
  • Quick learner

    • Screening questions

  • Are you willing to relocate for this position?
  • Do you have experience working in this field?
  • Do you live near the job location?

    • Employment terms options

  • Day
  • Overtime available

    • Health benefits

  • Dental plan
  • Disability benefits
  • Vision care benefits

    • Financial benefits

  • Group insurance benefits
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Administrative assistant - office • High Level, AB, CA

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