Accounting Specialist

As an Accounting Specialist at Vention

Youll play a key role in strengthening our core accounting operations as we scale internationally. Youll take ownership of essential accounting cycles especially Accounts Payable and logistics-related costs and help ensure our financial data is accurate consistent and audit-ready.

In the short term youll be hands-on with posting reconciliation and data accuracy. Over time youll contribute to process improvements automation initiatives and more independent ownership of key accounting workflows. Youll work closely with internal teams and report directly to the Accounting Manager to help build scalable financial processes that support Ventions growth.

What Youll Do

Accounts Payable & Logistics Cost Management

• Youll post and reconcile logistics and freight invoices with accuracy and consistency.
• Youll correctly classify inbound vs. outbound freight tariffs duties and local taxes across Canada Germany and the UK.
• Youll collaborate with internal teams and carriers to resolve discrepancies quickly.
• Youll contribute to long-term automation initiatives to reduce manual entry for logistics invoicing.

Credit Card Program Management

• Youll own monthly credit card processing and reconciliation.
• Youll work with stakeholders to ensure timely receipt submission and proper coding.
• Youll identify improvements to make the credit card process easier for users.
• Youll support future integration of SAP Concur with NetSuite to automate expense workflows.

Sales Tax Compliance (Canada Germany UK)

• Youll manage recurring sales tax filings for multiple jurisdictions.
• For Germany youll review and validate sales tax treatment documentation requirements purchase-side tax classification and import VAT workflows.

General Accounting & Month-End

• Youll reconcile assigned balance sheet accounts (cash prepaids PP&E accruals).
• Youll prepare supporting schedules and documentation for month-end close.
• Youll maintain audit-ready records and assist with annual financial audits.

ERP (NetSuite) & PO Process Improvements

• Youll support the rollout and use of standardized Purchase Orders for non-inventory spend.
• Youll help improve NetSuite structure and usage by maintaining item records reviewing roles and access and documenting workflows from PO creation to payment approval.

Qualifications :

What You Bring to the Table

Were looking for skills intellect and experiences that will help you succeed in this role but we also know that various profiles (not only the one described below) could be successful. If youre excited about what you read and think youd be a great fit we encourage you to apply even if you dont meet every single qualification.

Youll bring:

• Post-secondary degree in accounting or related field.
• 4 years of relevant experience
• Ability to work independently ask questions early and follow workflows consistently
• Curiosity and interest in process improvement and automation
• Strong computer literacy including effective working skills of Excel Google Sheets
• Excellent communication skills in both English and French German is considered an asset
• Experience with NetSuite SAP Concur or VAT/Sales Tax is an asset (not required)
• A curiosity to learn a collaborative mindset and a drive to contribute to something meaningful

Additional Information :

What We Offer

• Career pathing: Real opportunities to grow through personalized development plans bi-annual employee reviews and mentorship program
• Professional development: Continuous training in performance management inclusive leadership leadership operating model team building and giving/receiving feedback
• Gender diversity & inclusion: Pay equity reviews inclusive policies and a Womens Employee Resource Group offering networking mentorship and quarterly learning sessions.
• Hybrid work: Enjoy flexibility with our hybrid model allowing you to work from home on select days.
• Community engagement: Two paid volunteering days per year to give back to causes you care about.
• Central location: Regular team gatherings and a collaborative office space in the heart of Montreal surrounded by cafés and restaurants.
• Team events: All year round employee events including annual kick-off employee summit quarterly happy hours and department events.
• Comprehensive benefits: A complete group benefits plan for you and your family that start day one.

What to Expect in Your Interview

• Initial Call
• Meet the Team
• Case or take-home interview
• Decision & Offer

Were committed to making every step of the process inclusive and accessible. If you require accommodations at any stage please let us know well ensure you have what you need to succeed.

Professional Growth & Development

Vention believes strongly in promotion from within. For this reason we structured a comprehensive professional development program that elevate high-performing individuals who deeply understand the inner workings of Vention. This program encompasses:

• In-house coaching program with former industry executives working with small cohort of emerging leaders
• Quarterly management training on topics ranging from Giving & Receiving Feedback to Building high-performing teams to Developing your own Leadership model
• Quarterly World-Class Speaker Series featuring industry leaders sharing their perspective and lessons learned as they build their function and business
• Dedicated professional development channels sponsored by the Executive team to foster continuous professional learning
• Book allocation program to further your knowledge in your domain of expertise or any business leadership topics

Diversity Inclusion & Belonging at Vention

When you join Vention you join a team of professionals with diverse experiences backgrounds and perspectives. Together were building a workplace where everyone belongs feels valued and can achieve extraordinary results.

We celebrate differences in ideas in experiences and in people. Our initiatives in gender equity career growth and leadership development are designed to create real opportunities for everyone to thrive.

Ventions culture

Vention is an uplifting environment for high achievers. Thinking that Ventions culture would keep you energized See our full culture guide here.
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Remote Work :

No

Employment Type :

Full-time

Key Skills
Account Payable,Invoicing,Journal Entry,Data Entry,Accounting & Finance,Tax Returns,QuickBooks,General Ledger Accounting,Microsoft Excel,Reporting,Payroll,Financial statement,Account Receivable,ACCA,CPA
Department / Functional Area: Finance
Experience: years
Vacancy: 1