Mechanical Project Coordinator

Division: Trotter & Morton Building Technologies

Trotter & Morton’s Mechanical Division provides services to the municipal, commercial, institutional, residential and industrial sectors such as hospitals, office towers, shopping centers, airports, hotels, water and wastewater treatment facilities, multistory residential, warehouses and educational institutions.

Since 1927, our skilled workforce has brought their high-quality workmanship, experience, and passion to a diverse project portfolio that includes some of Alberta and British Columbia's most iconic structures.

At Trotter & Morton, we know our success starts with our people. We’re looking for dedicated individuals who bring a strong work ethic, a willingness to learn, and an entrepreneurial mindset to every project.

We are currently seeking a Mechanical Project Coordinator to join our team and support the delivery of commercial mechanical projects. Backed by a history of excellence and a team of experienced professionals, this is an excellent opportunity to grow your career within a company that values innovation, collaboration, and quality craftsmanship.

What's In It For You

• Competitive salary
• Extensive benefit plan
• Professional development and training resources
• Health and Wellness program
• Inclusive and engaging work environment
• Fun company events and barbeques

Roles and Responsibilities

Assist the Project Manager with the following:

• Perform tasks to coordinate the pre-development, pre-construction, construction, and close out phases of a project
• Review, finalize, and distribute project budget with assistance from the Project Manager
• Ensure all required permits and licenses are obtained and posted
• Initiate set-up, monitoring, and update of project schedule with project team
• Ensure all required submittal review, processing and approvals, and submittal logs are set-up and maintained
• Develop, submit, and obtain approval of billing schedule of values
• Price and process all change conditions and change work orders
• Maintain all required change order logs
• Perform continual cost control and management and forecasting for overall financial performance of assigned projects
• Ensure all projects are closed out in an organized and timely manner
• Conduct post-contraction closeout meetings for assigned projects
• Build long term relationships with clients, subcontractors, and suppliers
• Prepare and maintain a directory of suppliers, contractors, and subcontractors
• Attend pre-bid meetings as required
• Calculate quantity take-off detailing all the materials and supplies necessary for the contract to achieve specification
• Coordinate the bid preparation with all in-house departments i.e., Safety, Quality Assurance, Accounting, etc.
• Liaise with suppliers and collect quotes on materials
• Review, prepare, and submit Request for Quotation (RFQ)’s from vendors and subcontractors
• Review take-offs, checking for mathematical and technical accuracy
• Follow up on tender closings with clients
• Track actual costs against the estimate and identify possible improvements to processes
• Price change orders
• Perform other duties as assigned by the Project Manager

Required Skills

• Professional, approachable and customer-service oriented
• Strong work ethic and positive team attitude
• Attention to detail and a high degree of accuracy
• Good mathematical and analytical skills
• Ability to prioritize workloads and utilize planning & time management skills to adhere to strict deadlines
• Strong oral and written communication skills

Required Experience

• Excellent proficiency with Microsoft Office applications (Word, Excel, Project, etc.)
• Strong familiarity with projects within the mechanical scope
• Completion of an Engineering Degree, CET, or Journeyperson ticket is preferred
• Minimum of 2 years of experience required, within construction industry

Additional Requirements

• Travel may be required

Our Commitment to Diversity

The Trotter & Morton Group of Companies is an equal opportunity employer. We are committed to hiring talented, qualified professionals without regard to race, age, gender, or any other protected ground and to providing an environment without discrimination.

Every effort is made to provide fair and equal employment and development opportunities and to ensure that our policies regarding hiring, compensation, promotions, and transfers are based solely on skills and capabilities, job requirements, job performance, and other job-related criteria.

We thank all applicants in advance, however, we will only contact candidates selected for an interview.

Required Skills


Required Experience