Billing Clerk

Full job description

Staffmax is Hiring an Accounting Clerk (6-8 month term position)

Are you someone who is extremely detail orientated and loves numbers? Would you like to add value to a growing and dynamic organization and be part of a great team? Reporting to the Controller, the Accounting Clerk will be responsible for the full cash reconciliation and payment application process. This position will suit an individual who has mastered the art of organization, is detail-orientated, and appreciates working both independently and as part of a team.

Specific duties include:

• Balance cash, cheque, EFT, Wire, DEFT and credit card payments for all business units, and creating applicable reports.
• Prepare and deposit cheques into bank using RCD machine daily, creating and posting AR batches.
• Perform day end closing procedures by balancing the till and POS machines, selecting daily pick tickets, and reconciling all cash sales.
• Process incoming and outgoing invoices, manage payment schedules, and assist with accounts receivable tasks such as tracking outstanding customer payments, sending reminders for overdue balances, and addressing payment inquiries.
• Provide professional customer support by providing timely invoice copies, resolving customer account questions, taking customer payments and updating accounts.
• Drive to the bank to make cash deposits, retrieves coin or bills to replenish register, performs any banking or other tasks requested by leader on a weekly/monthly basis.
• Process dealer tickets, applies payments received from dealers to customer accounts, processes dealer commissions, onboards new dealers, develops dealer relations, scanning dealer tickets, printing statements, and communicates with dealers on invoicing discrepancies.
• Maintain accurate and organized financial records by ensuring all financial documentation is stored securely, organized systematically, and easily accessible for future reference or audits.
• Support office team with projects and other duties as required.

The successful candidate will have the following qualifications:

• A minimum of 2 years of Accounting Clerk experience or experience in a similar role.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Familiarity with accounting software (e.g., QuickBooks, Sage) is an asset.
• The ability to balance multiple tasks and prioritize, ensuring timely and accurate reporting.
• A strong attention to detail with the ability to identify and resolve discrepancies.
• A strong people-focus – the ability to establish a high degree of credibility and trust with our team.
• A valid Class 5 Manitoba Driver’s license in good standing.

We’re a fast-moving, hard-working team – but we take care of our people. As such, the successful candidate can expect:

• Competitive compensation plan.
• A supportive culture that promotes recognition and feedback.
• A highly engaged, knowledgeable and collaborative team.
• An opportunity to develop valuable skills and build your career foundation.

Job Type: Fixed term contract
Contract length: 8 months

Pay: From $18.00 per hour

Expected hours: 40 per week

Licence/Certification:

• Class 5 Drivers Licence (required)

Work Location: In person