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Sask Sport
Softball Saskatchewan - Administrative AssistantSask Sport • Regina
Softball Saskatchewan - Administrative Assistant

Softball Saskatchewan - Administrative Assistant

Sask Sport • Regina
19 days ago
Job type
  • Full-time
Job description

Softball Saskatchewan – Administrative Assistant

Amateur Sport

Closes on: July 24, 2026

Softball Saskatchewan serves over 17,000 members and 100 associations. Softball Saskatchewan is a dynamic and growing provincial organization that provides quality programs and services from grassroots to High Performance.

Overview:

We are seeking a mature candidate with the ability to multi-task and to maintain high work volumes with attention to detail and accuracy. Primary responsibilities include:

  • Reception and Administration services
  • Membership Services and Office management
  • Website, Database and Accounting responsibilities
  • Support to staff and Association programs

Essential Duties and Responsibilities

Reception/Office

Softball Saskatchewan is located in the Administration Centre for Sport, Culture and Recreation building and our building has several other sport organizations in it.

  • Manage Incoming & Outgoing emails, mail and deliveries/shipping
  • Prepare membership reports for both Softball Canada and Sask Sport
  • Maintain Accounts Receivables and Payables, familiarity with Quick Books program
  • Responsible for day-to-day processing of financial transactions
  • Maintain and order office supplies
  • Provide administrative support for Executive Director and Program Coordinator

Membership Services

  • Maintain and update Association website
  • Manage social media platforms
  • Maintain and input membership records through RAMP for teams, players, coaches and umpires
  • Maintain and update Respect in Sport (RiS) records in RAMP to ensure all coaches are certified
  • Maintain and coordinate Tournament Sanctions and Travel Permits
  • Maintain and process insurance claims
  • Responsible for coordination, preparation and distribution of information, materials and apparel for provincial championships
  • Maintain, organize and update all athlete, coach and umpire program registrations for clinics and camps

Meeting Coordination

  • Book and coordinate accommodation and rooms for all meetings
  • Take and prepare minutes for Board and Membership meetings
  • Coordinate and manage meeting information to Board and Staff
  • Organize and create speeches for awards luncheon and manage awards presentations

Administration/Human Resources

  • Be open and flexible to receive other duties as assigned
  • Establish and manage a positive working relationship with fellow staff, Board and our membership in a positive manner
  • Some weekend work is required to attend meetings and some in-province travel (3-4 times a year)

Qualifications and Experience

  • Strong organizational and multitasking abilities
  • Excellent working knowledge of accounting and financial management
  • Excellent knowledge of computers & software including proficiency in word, excel and QuickBooks
  • Experience in managing social media platforms and updating websites and databases
  • Ability to work independently and handle multiple deadlines
  • Ability to communicate effectively both verbally and in writing
  • Knowledge of the non-profit sector and softball in Saskatchewan is an asset
  • Reliable and punctual for office hours of 8:00am – 4:30pm

Applications

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Softball Saskatchewan - Administrative Assistant • Regina

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