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Fiera Capital Corporation
Administrative AssistantFiera Capital Corporation • Toronto
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Administrative Assistant

Administrative Assistant

Fiera Capital Corporation • Toronto
30+ days ago
Job type
  • Full-time
Job description

At Fiera Capital

We invest in creating a culture of purpose that makes our people feel valued, cared for, seen, and heard. Our approach to employee experience is tailored to your needs and ambitions:

  • Your Inclusive Experience: We are committed to cultivating an inclusive, safe, and trusting work environment.
  • Your Growth & Empowerment: We have ambitious growth goals for our firm, which makes us a great place to advance your career.
  • Your Rewards & Recognition: We deeply value our people and their contributions and that’s reflected in our competitive compensation and benefits packages and our collaborative culture.
  • Your Wellness Your Way: We strive to create a healthy work environment and we offer programs designed to support our employees’ wellbeing.

What we are looking for:
We are seeking a highly organized and proactive Administrative Assistant to support the Canadian Regional Leadership team. This role is critical in enabling the day-to-day effectiveness of senior leaders by ensuring seamless coordination of administrative, operational, and communication activities. The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced environment with shifting priorities. This individual exercises sound judgment, demonstrates discretion, and is comfortable interacting with a wide range of stakeholders.

Your responsibilities:

  • Provide high-quality administrative and operational support to three senior regional leaders

  • Manage complex calendars, including scheduling, prioritization, and conflict resolution across multiple stakeholders

  • Coordinate end-to-end travel arrangements, including itineraries, logistics, and real-time adjustments

  • Manage expense submissions and ensure timely and accurate reporting

  • Support inbox and communication management, including drafting responses, prioritizing requests, and escalating where appropriate

  • Act as a point of contact for internal and external stakeholders, ensuring clear and professional communication

  • Coordinate meetings and events, including scheduling, logistics, agenda preparation, and materials distribution

  • Compile, format, and distribute presentations, memos, and reports, ensuring accuracy, consistency, and version control

  • Track follow-ups and action items to support timely execution of key initiatives

  • Review, process, and track invoices and expenses; support basic budget tracking

  • Maintain organized digital files and leverage tools such as Teams and SharePoint to ensure efficient document management

  • Identify opportunities to improve administrative processes and enhance team efficiency

Must have requirements to be successful in this role:

  • Bilingual in English and French is a requirement;

  • Post secondary education in administrative studies, office management or any other relevant field;

  • Prior experience in a similar administrative assistant position;

  • Networking skills and a strong sense of tact and diplomacy while ensuring quality service delivery;

  • Being highly autonomous and having considerable initiative and a keen sense of versatility;

  • Strong sense of responsibility and pride in a job well done;

  • Excellent ability to understand issues, problem-solve and be highly adaptable;

  • Strong eye for business and ability to work in a fast-paced, multi-tasking environment;

  • Excellent communication skills, a high level of professional discipline, and a reputation for being diplomatic;

  • Exceptional organizational and time-management skills and a sustained ability to prioritize work and make informed decisions;

  • Mastery of the Office Suite (Excel, Word, PowerPoint, and Outlook) tools and the technological tools in administrative support.

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Administrative Assistant • Toronto

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