Payroll and Accounting Clerk (Clerk 3)

Competition # : 49955

Department: Public Works

Location: MILLER LAKE

Type of Employment: Term

Union Status: NSGEU - NSPG

Closing Date: 04-Oct-26 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

Building and maintaining our provincial infrastructure is no small job.

The Fleet Services Division of the Department of Public Works supports the backbone of our provincial highway infrastructure. We are located at Miller Lake, the Central Fleet Services hub of the province. The team at Miller Lake is pivotal in ensuring the equipment used to maintain, repair, and build Nova Scotia’s 23,000 kilometers of roads and highways, and 4,100 bridges, is always safe and ready to go.

We have an opportunity available for a Clerk to join our team and support our payroll and accounting operations. As a Clerk, you are one of our key team players who supports the overall efficiency of our operations.

About Our Opportunity

As the Payroll and Accounting Clerk, you are the backbone to supporting our department operations. You have the important responsibility of processing a broad range of payroll and accounting documents, while ensuring accurate data is processed and completed within tight deadlines.

Primary Accountabilities

In accordance with the CUPE Collective Agreement and Departmental Guidelines, you will:

• enter hours for CUPE payroll, verify time entry reports, and enter travel expenses and reimbursements for employees;
• process vendor invoices and credit memos;
• enter journal vouchers, inventory issues and reconcile reports;
• ensure proper documentation and signing authority are received;
• ensure that our records are maintained and the information is relayed to the proper individual for action; and
• provide backup coverage for the payroll and accounting team as needed and provide rotating relief for the Secretary.

We operate in a fast-paced environment with strict deadlines, and we need your ability to multitask and deal with changing priorities to keep our team on track and employees and vendors paid on time.

Qualifications and Experience

You have four (4) years of related experience in a computerized payroll and accounting environment. An equivalent combination of training and experience will be considered.

As the ideal candidate, you must demonstrate a working knowledge of:

• accounting and payroll principles; and
• spreadsheet software and creation, word processing, and email applications.

Though not required, experience with different SAP modules and S4/Hana, as well as knowledge and familiarity with various Nova Scotia Government Policies are desirable qualities to be considered.

You are a self-motivated individual who works both independently with minimal supervision and participates fully as an effective team player. You are accurate in your work and have well-developed time management and organizational skills to meet established payroll deadlines and priorities. Consistently you maintain confidentiality in all you do. You possess problem solving abilities and analyze and present information in clear, concise manners. Your exceptional interpersonal and communication skills will assist you when liaising with staff and responding to staff and vendor inquiries, both verbally and in writing. You consistently maintain a professional and courteous disposition and hold a high standard for client and customer service.

We will assess all qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

An equivalent combination of relevant training and experience will be considered. Related equivalencies include, but are not limited to:

• A completed related bachelors degree
• A completed related diploma and two (2) years of experience

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

• Normal work week is 35 hours/week, 7 hours/day. Monday to Friday from 8:30am to 4:30pm.
• May be required to work overtime on occasion.
• Typically located in a comfortable office environment.
• Much of the time is spent in a comfortable position with frequent opportunity to move about.
• Regularly reads and interprets multiple sources of information, regular requirement to type, read and work on a computer.
• May experience pressure with deadlines and need for accuracy.

Additional Information

This is a Term employment opportunity with an anticipated end date of October 30, 2027. The appointment status (Term, Temporary or Casual) is dependent on the start date of the successful candidate.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Countless Career Paths.

Pay Grade: CL 18

Salary Range: $1,848.39 - $2,068.11 Bi-Weekly

Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians, Persons of African Descent, Racialized Persons, Persons with Disabilities, 2SLGBTQIA+ Persons and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement: We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at competitions@novascotia.ca.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

If you are receiving a pension from the Nova Scotia Public Service Superannuation Plan (PSSP) or any related plans, you cannot receive pension payments while contributing to the same plan. If you accept a position that requires PSSP contributions, your pension payments must be stopped. Please contact the Nova Scotia Pension Services Corporation for more information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.