Team Administrative Assistant

Overview
At KPMG in Canada, our people bring their unique perspectives to Canada's most important challenges. Here, you can build momentum that reaches beyond our business, develop skills for the future, and take ownership of your career with support at every stage. Join a firm where your career can make a difference.

The Client Administration function is a vital part of the firm's Business Enablement Services and is focused on achieving client service excellence by delivering timely, high-quality products and encouraging an environment that increases both the staff and client experience.

KPMG is looking for an Administrative Assistant who can provide support on a range of activities to ensure a high-quality product.

What you will do

• Manage reception responsibilities, including answering phones and greeting all visitors to the firm's premises in a friendly and professional manner that reflects positively on KPMG
• Manage inbound and outbound mail and courier deliveries, including tracking incoming and outgoing items.
• Provide administrative support to the management and administration team
• Coordinate, prepare, edit, and proofread correspondence, presentations, and reports using various software applications
• Complete document production and filing tasks, including photocopying, printing, scanning, and electronic filing
• Assist with the coordination of internal and external events, including booking facilities, catering, and IT requirements
• Proactively manage office supplies, including computer peripherals
• Work independently and collaboratively to produce accurate, high-quality client deliverables
• Perform other duties, as needed, to support the office

At times, business needs may require employees to work beyond their normal workday or workweek to fulfill their job responsibilities. We understand the importance of personal time and strive to offer flexibility to accommodate personal matters. Our approach to flexibility ensures that employees can balance their work and personal life effectively.

What you bring to the role

• A combination of education and experience in data processing, business, and administration
• Strong organizational, written, and verbal communication skills
• Excellent customer service and interpersonal skills
• Strong word processing skills and proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat
• Ability to maintain a positive attitude and perform effectively under pressure while prioritizing tasks and managing workload
• Resilience in managing competing demands, adapting to tight deadlines, and producing high-quality work

Providing you with the support you need to be at your best
Our Values, The KPMG Way
Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters

KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice.

Adjustments and accommodations throughout the recruitment process
At KPMG, we are committed to fostering an inclusive recruitment process where all candidates can be themselves and excel. We aim to provide a positive experience and are prepared to offer adjustments or accommodations to help you perform at your best. Adjustments (informal requests), such as extra preparation time or the option for micro breaks during interviews, and accommodations (formal requests), such as accessible communication supports or technology aids, are tailored to individual needs and role requirements. You will have an opportunity to request an adjustment or accommodation at any point throughout the recruitment process. If you require support, please contact KPMG's Employee Relations Service team by calling 1-888-466-4778.

AI Usage
Weembrace the use of artificial intelligence (AI) to enhance the candidate experience and streamline our recruitment processes. AI tools may help with organizing applications or surfacing relevant qualifications. However, no hiring decisions are made using AI. Every hiring decision is made by our hiring managers and recruitment professionals, who are equipped with training that empowers them to use these tools responsibly. AI technologies used in our recruitment process undergo detailed risk assessments, including security and privacy requirements, that align with KPMG's Trusted AI framework.

We believe technology should empower human judgment, not replace it. It's one of the many ways we're delivering on our vision of being a technology-first, people-driven firm.