Talent.com
Halton Healthcare
Intake AssistantHalton Healthcare • Oakville, ON, CA
No longer accepting applications
Intake Assistant

Intake Assistant

Halton Healthcare • Oakville, ON, CA
26 days ago
Job type
  • Full-time
Job description

Job Description

Reporting to the Manager, Coordinated Access, the incumbent will be a member of the team and will work in a high volume and fast paced environment using referral technology, call center functionality, and the Electronic Medical Record to provide the following:

  • Review and process incoming referrals as per program guidelines and using appropriate systems for data entry and data completion
  • Schedule appointments for patient care using appropriate systems and program guidelines
  • Contact referring physicians/healthcare providers and or patients to obtain missing information such as lab results, forms and patient information as needed to complete the referral process
  • Manage inquiries from patients, physician offices and partnering programs related to referral status
  • Maintains required secure system of client records
  • Collaborate with program clinicians, manager and other clerical staff to support high quality patient care and efficient program operation
  • Filing, faxing, supply management and other duties as assigned
  • Adjusts priorities based on changing work environment and administrative load.

Qualifications

Halton Healthcare Services is seeking individuals who are competent in their chosen profession; patient/customer focused; team players; effective communicators; caring and respectful and are fiscally responsible.

  • Office administration diploma from a recognized college or equivalent experience required
  • Minimum 3 years relevant experience working in a healthcare setting
  • Experience working in an addictions or mental health program in either the community or a hospital setting preferred
  • Proficiency with Microsoft Office package (Word, Outlook, Excel, PowerPoint)
  • Ensures confidentiality is maintained
  • Demonstrates excellent organizational skills to effectively prioritize and handle multiple tasks
  • Exceptional customer service skills over the phone and in person
  • Must be self-directed and able to work with minimal supervision
  • Demonstrates commitment to on-going learning and able to learn new tasks quickly
  • Demonstrates excellent problem solving and critical thinking skills
  • Work well as part of a multi-disciplinary team
  • Satisfactory employment and attendance record required

Additional Information

Hours: Monday to Saturday - 8 hour days and evening shifts; 0800 - 1600, 1200 - 2000:once a week (Hours are subject to change based on operational needs)

Salary: $ to $ per hour

Date posted: May 4, 2026

Internal applications due by: May 12, 2026

REF3498S

Create a job alert for this search

Intake Assistant • Oakville, ON, CA

Similar jobs

Intake Coordinator

VPI Employment Servicesmississauga, on, ca
Full-time

VPI is a Service Provider for Employment Ontario, which is funded by the Ontario Government to support jobseekers and employers.VPI has been delivering employment programs for more than 30 years an... Show more

 • Promoted

Administrative Assistant - Belco Private Capital Inc.

Belco Private Capital Inc.mississauga, on, ca
Full-time

We provide regulatory compliance and fund operations solutions to issuers who distribute securities within the exempt market.Belco is looking to hire a highly organized and proactive Administrative... Show more

 • Promoted

Assistant Dean, Assessment - York University

York Universitymississauga, on, ca
Permanent

The School of Medicine at York University invites highly qualified applicants for a Clinical Assistant, Clinical Associate or Clinical Full Professor position to commence August 1, 2026.The success... Show more

 • Promoted

Customer Experience & Vehicle Intake Coordinator

Clutch CanadaMississauga, Peel Region, CA
Permanent

We’re on a mission to reinvent the way people buy, sell, and own cars.Clutch is Canada’s largest online used car retailer, delivering a seamless, hassle-free car-buying experience to drivers everyw... Show more

 • Promoted

Vehicle Intake Coordinator at Clutch

Clutch SecurityMississauga
Full-time

Elevate customer experiences with Clutch as a Vehicle Intake Coordinator in Toronto.You'll be the first point of contact, ensuring satisfaction and handling vehicle inspections with precision.Clutc... Show more

 • Promoted

Administrative Assistant - Europro

Europromississauga, on, ca
Full-time

Founded in 2003 by seasoned real estate executives, Europro, an asset management company, is supported by an in-house property management, financial, leasing and development team.We identify invest... Show more

 • Promoted

Customer Experience & Vehicle Intake Coordinator

ClutchMississauga
Full-time +1

We’re on a mission to reinvent the way people buy, sell, and own cars.Are you game? Clutch is Canada’s largest online used car retailer, delivering a seamless, hassle-free car-buying experience to ... Show more

 • Promoted

UAT (User Acceptance Testing) Lead - Banking Domain

CognizantMississauga, Peel Region, CA
Full-time

We are seeking a skilled UAT Test Lead with deep expertise in banking and financial services to lead and execute User Acceptance Testing (UAT) activities for complex banking products and regulatory... Show more

 • Promoted

Mobile OT/PT Assistant - Empower Home Rehab & Mobility

The Care CompanyMississauga, Peel region, Canada
Full-time

A community-focused health organization in York Region seeks a part-time Occupational Therapy/Physiotherapy Assistant (OTA/PTA) to support clients in their homes.The role involves implementing trea... Show more

 • Promoted

Assistant to Sales Manager

studio b homemississauga, on, ca
Full-time

Studio B Home is a luxury furniture and design showroom representing some of the world’s leading furniture and lifestyle brands.Founded in 1999, Studio B works with homeowners, designers, architect... Show more

 • Promoted

Distribution Services Coordinator (6 Month Contract) - vaughan

Empire Lifevaughan, on, ca
Full-time +2

Distribution Services Coordinator (6 Month Contract).Location: Remote, or if local to an office, hybrid - Kingston, Toronto, or Montreal.The total target compensation (TTC) range, including salary ... Show more

 • Promoted

Assistant Manager

HalfordsGrimsby, Niagara Region, CA
Full-time

Mechanic, Autocentre Management.This is a really exciting time to join our Halfords Garage Services team.You will be working at one of our new Fusion centres; it will be upgraded with the latest fa... Show more

 • Promoted

Intake Coordinator

SOMA Medical AssessmentsVaughan, ON, CA
Full-time

SOMA Medical Assessments is looking for a full-time Intake Coordinator to join our team!The Intake Coordinator handles all aspects of a referral from receipt of referral through scheduling, to on t... Show more

 • Promoted

Ontario Health Team Assistant Position

UNAVAILABLEBrampton, Peel Region, CA
Full-time

Enhance patient care as a Team Assistant with Ontario Health atHome.Leverage your administrative skills in a dynamic, patient-focused environment.As a Team Assistant, you'll support Care Coordinato... Show more

 • Promoted

Assistant Compliance Coordinator (Brampton)

North view college of Technology, Business and Health ServicesBrampton, Peel Region, CA
Full-time

We are seeking a detail-oriented and proactive Assistant Compliance Team Coordinator to support compliance operations at our private career college.The ideal candidate will assist in maintaining re... Show more

 • Promoted • New!

Administrative Assistant Role at GEAR-UP LOGISTIX

GEAR-UP LOGISTIXBrampton, Peel Region, CA
Full-time

Start your career as an Administrative Assistant at GEAR-UP LOGISTIX in Brampton, ON.This full-time position emphasizes organization, appointment scheduling, and office management, requiring on-sit... Show more

 • Promoted

Leave of Absence Specialist

VetStrategyVaughan, York Region, CA
Full-time

Across Canada, VetStrategy is a network of veterinary practices united by a shared purpose:.We Bring This To Life Through Three Promises.Our People Promise – To be a great place to work.Our Custome... Show more

 • Promoted

Product Assistant (Contract) - woodbridge

Conair Consumer Products ULCwoodbridge, on, ca
Temporary

Conair LLC, a global organization operating in more than 120 countries.Located in Woodbridge, Ontario and offices in Montreal, Quebec, we are a leading beauty care and small kitchen appliances comp... Show more

 • Promoted

Administrative Assistant - Hays

Haysmississauga, on, ca
Permanent +1

A leading Canadian institutional investment organization is seeking an Administrative Assistant to join their Toronto office.This organization manages a large, globally diversified portfolio and is... Show more

 • Promoted

Vendor Rebate Support Coordinator

D&H Distributing Co.Mississauga, Peel Region, CA
Full-time

Join a dynamic team as a Vendor Rebate Support Coordinator in a hybrid role.This position supports essential rebate operations, emphasizing collaboration and effective communication across departme... Show more