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Lemay
Administrative assistantLemay • Calgary, Canada
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Administrative assistant

Administrative assistant

Lemay • Calgary, Canada
6 days ago
Job type
  • Full-time
Job description

Are you a multitasking extraordinaire with a strong sense of urgency and flexibility? Do you thrive in fast-paced, creative environments and enjoy collaborating with a dynamic team? If you're solutions-focused, energetic, and self-driven—with a passion for client service and connecting with people—this opportunity might be for you!

What you’ll do:

  • Manage administrative functions and activities for all team members in the West, both in-office and virtually. This includes coordinating couriers, office supplies, facilities maintenance, coffee/tea orders, lunches and reservations, client and team gifts, alarm systems, and more.
  • Provide high-level support to the Principals, including calendar management, travel arrangements, organizational tasks, and ad hoc projects.
  • Track and manage firm-wide and Principal-specific professional association registrations, licenses, and annual renewals.
  • Collaborate with internal studios and Corporate Services on information transfers and cross-functional tasks.
  • Serve as the primary liaison with Building Management for facilities-related communications, updates, modifications, and announcements.
  • Support the Finance team with administrative tasks such as mail handling, deposits, and document coordination as needed.
  • Assist in the development and refinement of internal presentations, communications, and other written materials.
  • Stay informed about industry trends, best practices, and relevant developments to support continuous improvement.

Take the lead in organizing internal team-building events (monthly lunches, staff parties, Learning Lab sessions, Lunch & Learns/PKs) and client-facing events (e.g., appreciation breakfasts, dinners, etc.).

Qualifications

  • A professional diploma or certification in Office Administration or a related field.
  • 3–5 years of relevant experience as an Administrative Assistant, Executive Assistant, or Office Manager.
  • Exceptional written and verbal communication skills, with strong editing and interpersonal abilities. Able to present information clearly, concisely, and logically to both internal and external stakeholders.
  • Technologically savvy, with proficiency in the Microsoft Office Suite (required); familiarity with the Adobe Suite is an asset.
  • Flexible and dependable, with the ability to meet deadlines and support various deliverables.
  • Professional, tactful, highly organized, and composed under pressure.
  • Bilingualism in French (an asset).

Additional Information

Lemay makes its employee development and well-being a priority. Part of that is offering the following advantages:

  • Competitive salary.
  • Flexible group insurance program (health and dental insurance) as of day one (1) and a $1008 envelope to invest as needed (Health and Wellness Management Accounts, RRSP/DPSP).
  • Telemedicine platform.
  • Payment of membership fees to your professional association.
  • Three (3) weeks' vacation.
  • Office closure between Christmas and New Year’s Day.
  • On-site due to the nature of the role.
  • Social activities throughout the year.
  • Internal training offered to all employees (Lemay Academy).
  • Onboarding paired with a colleague.
  • Gym in some offices.
  • Up to 70% discount on monthly public transit passes.
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Administrative assistant • Calgary, Canada

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