Executive Assistant, Advisory

Putting people first, every day

BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a with a high priority on your personal and professional growth.

Your Opportunity

BDO Canada is seeking an Executive Assistant to support the Advisory business leaders by facilitating the efficient and effective functioning of the Executive Office and its respective team to advance priority objectives.

Key Accountabilities and Responsibilities

• Support partners in achieving operational goals and implementing objectives
• Confidence to proactively manage calendars and learning how/what to prioritize without constant direction – get ahead of scheduling conflicts
• Ensuring partners are taken care of when travelling or in motion
• Ensure appropriate preparation for meetings
• Attend and record minutes during key meetings, ensuring follow-up on action items
• Ability to move at the partners’ pace and a reflection of our personal brand
• Knows how to create time for us to think when we need it without being asked
• Assist in leading strategic group initiative project streams to support the development of Corporate vision
• Preparing and distributing project materials
• Acting as a representative and ambassador for the accountable partners and other leaders, facilitating communication and working independently with the firm’s leadership team as required

Key Growth Opportunities:

Operations

• Provide ongoing administrative support to the team including, proposals, presentations, meeting minutes
• Help maintain updated resource management views for the practice
• Support administrative tasks including scheduling & organizing meetings, travel arrangements, managing calendars, preparing reports as required
• General Administrative duties include but are not limited to: photocopying, scanning, typing various communication & documentation correspondence, mass mailing
• Assist with partner expense reports and time entry

Executive Support

• Proactively anticipate the needs of the partners, and ensure accuracy, coordination, and prioritization/optimization of partner’s time.
• Prioritize and organize activities and strategies, taking into consideration a wide variety of time scales
• Draft talking points on an array of topics as required, and ensure that the partner is prepared and in possession of information and materials required for meetings and other scheduled events.
• Attend the office regularly to support events on-site

Finance and Reporting

• Solicit input from and coordinate with firm leadership to track, monitor, and follow the progress of projects, action items, and business strategies that emanate from the partner and their team
• Prepare reports for leadership regarding project status and keep leadership informed of project direction
• Client interaction to support information requests and follow-ups.
• Perform other duties as assigned

How do we define success for your role?

• You demonstrate BDO's core values through all aspects of your work: Integrity, Respect and Collaboration.
• You understand your client’s industry, challenges, and opportunities; clients describe you as positive, professional, and delivering high-quality work.
• You identify, recommend, and are focused on effective service delivery to your clients.
• You share in an inclusive and engaging work environment that develops, retains & attracts talent.
• You actively participate in the adoption of digital tools and strategies to drive an innovative workplace.
• You grow your expertise through learning and professional development.

Education and Professional Skills/Knowledge

• You have 4+ years of working experience in an executive assistant role or similar role
• You have an Office Administration diploma or other relevant education an asset
• Prior working experience at a professional services firm an asset
• You have excellent knowledge of Microsoft Office computer programs (Word, Excel, and Outlook)
• You have the ability to prioritize workload and the flexibility to manage multiple tasks
• You are able to work quickly and take on more responsibilities over time
• You have the ability to work in a deadline-driven work setting and deal with confidential information
• You have strong problem solving, analytical, and communication skills both written and oral
• You value teamwork, client service, and quality in detailed work
• You have excellent written and oral communication