Administrative Coordinator- Baie D'urfe

We are seeking a detail-oriented and organized Finance & Office Administrator to join our team. This role is essential in managing our Accounts Receivable financial operations, administrative tasks, and ensuring efficient office management. The ideal candidate will possess strong communication and organizational skills, with a proven ability to handle multiple responsibilities in a fast-paced environment.This is a 3-6 months contract with strong possibility of permanency.



Advantages
Monday-Friday 7AM-4PM or 8AM-5PN
Location Baie D'urfe
Contract to hire
Salary 45,000$-55,000$ (Based on experience)
Work for a leader in the industry

Responsibilities
Assist Executive team with administrative duties as requested
Responsible for the maintenance of company vehicles (to include inspection and tags)
Maintain workflow through effective task prioritization and teamwork
Orders, receives and maintains office supplies
Prepare and process billings, claims, disbursements and related documents
Review invoices or other documentation
Update and maintain accurate records in SAP, AR accounts, billing, Invoicing
Verify and reconcile deposits in the system
Make electronic credit notes to clients and send them.
Manage vendor relationships and ensure timely payments.
Coordinate event planning and logistics for company functions.
Maintain office organization through effective filing systems and clerical support.
Ensure compliance with human resources policies and procedures.
Other duties and tasks as required from time to time.
Manage front desk operations including multi-line phone systems and phone etiquette
Organize travel arrangements for employees, including US and global employees
Manage vendor relationships and ensure timely payments.
Coordinate event planning and logistics for company functions.
Maintain office organization through effective filing systems and clerical support.
Handle schedule management and calendar coordination for executives.
Manage front desk operations including multi-line phone systems and phone etiquette.
Ensure compliance with human resources policies and procedures.

Qualifications
Must be Bilingual (English and French) (written and spoken)
English-speaking internal and external [clients/partners/employees] located outside Quebec on a [daily/regular] basis
Proven experience in office management or administrative roles.
Familiarity with SAP or similar accounting software for financial tracking and reporting.
Strong organizational skills with the ability to manage multiple priorities effectively.
Excellent communication skills, both written and verbal.
Proficiency in schedule management, vendor management, and clerical tasks. If you are a proactive individual with a passion for finance and administration, we encourage you to apply for this exciting opportunity as a Financial Administrator.

Summary
Why Randstad?

There are a lot of good jobs, great companies and great bosses.
At Randstad, we're here to help you find the right fit.

If you don't have a Randstad profile yet and are interested in this position, we invite you to call us at 514.695.3315 and ask for Brandon or Sean to arrange a meeting with you. You can email your resume to brandon.freger@randstad.ca / sean.lynch@randstad.ca

Please add us on LinkedIn
- https://www.linkedin.com/in/sean-lynch-370492126/
- https://www.linkedin.com/in/brandon-freger-ba340392/


For a complete list of all available jobs by division, visit www.randstad.ca.

We look forward to hearing from you

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.