Freight Audit Representative

Freight Audit Representative

Job Description

The Freight Audit Representative reviews and validates freight invoices, ensures accurate billing and freight activity records, and supports transportation operations through timely issue resolution and month-end reconciliations. This role works closely with carriers and internal transportation teams to resolve discrepancies, maintain accurate financial records, and support continuous improvement in freight payment and audit processes.

Responsibilities

• Review all freight invoices for completeness and accuracy, ensuring that charges, rates, and supporting details are correct.
• Validate the occurrence of freight movements to confirm that invoiced services match actual transportation activities.
• Advise carriers when invoice information is missing, incomplete, or incorrect, and provide clear guidance on required corrections.
• Respond to all carrier inquiries within one business day to address and resolve billing issues promptly.
• Work closely with internal transportation operational staff to resolve invoice validation issues, rate discrepancies, and other billing concerns.
• Validate and update freight activities in relevant systems to ensure accurate and timely invoicing.
• Prepare accurate and timely monthly carrier accruals that reconcile with carrier reconciliations.
• At each period end, prepare carrier reconciliations to ensure accuracy, address carrier statement aging issues, and support adherence to vendor payment terms.
• Support month-end activities and reconciliations, including reviewing freight-related financial data and ensuring proper documentation.
• Perform ad hoc requests related to freight audit, invoicing, reporting, and analysis as required by the business.
• Collaborate with finance and accounts payable teams to ensure accurate freight payments and alignment with accounting practices.
• Use Excel, TMS, and ERP systems to analyze data, manage invoices, and support reporting and audit activities.

Essential Skills

• Hands-on experience in freight audit, including reviewing and validating freight invoices for accuracy and completeness.
• Experience with freight payment processes and accounts payable, including invoicing and payments.
• Practical knowledge of the transportation industry and transportation terminology.
• Experience working with Transportation Management Systems (TMS).
• Proficiency in Microsoft Excel, including pivot tables, HLOOKUP, VLOOKUP, formulas, and data analysis.
• Experience using large ERP systems such as Oracle or PeopleSoft, or similar logistics and accounting platforms.
• Background in logistics or supply chain environments.
• Audit experience, particularly in freight or financial audit contexts.
• Degree or diploma in Accounting, Finance, Mathematics, Statistics, or Engineering.

Additional Skills & Qualifications

• Experience with QuickBooks or other accounting and logistics-related ERP systems.
• Exposure to logistics, transportation, or fleet operations environments.
• Strong analytical skills with the ability to interpret and reconcile large data sets.
• High attention to detail and accuracy in financial and invoice-related work.
• Ability to manage multiple priorities, especially during month-end and period-end close activities.
• Strong communication skills for interacting with carriers, internal transportation teams, and finance stakeholders.
• Comfort working in audit-focused roles that require thorough documentation and compliance.

Work Environment

The role is based in a campus-style office environment in Oakville, Ontario. The standard work schedule is 9:00 . to 5:00 ., with a 37.5-hour work week and the possibility of overtime, particularly around month-end and period-end activities. The position follows a hybrid work model, with four days per week in the office and Fridays working from home. The team environment includes working alongside a group of approximately 16 colleagues, including two team leads, in a collaborative and operationally focused setting. Due to the critical nature of month-end activities, time off around month-end and appointments during key on-site visit days are limited, particularly for three days each month. The workplace uses modern tools and systems, including Transportation Management Systems, large ERP platforms such as Oracle and PeopleSoft, and Microsoft Excel for data analysis and reporting

Job Type & Location

This is a Contract position based out of OAKVILLE, ON.

Pay and Benefits

The pay range for this position is $24.00 - $25.00/hr.

Workplace Type

This is a hybrid position in OAKVILLE,ON.

À propos d'Aston Carter

Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, les achats, la chaine d’approvisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l’industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du classement Fortune 500. Nous sommes fiers d’avoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing Client et Talent décernés par ClearlyRated.

Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi.

Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à

Ordonnance sur l’égalité des chances de San Francisco: Conformément à l’Ordonnance sur l’égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels.

Utilisation de l’intelligence artificielle (IA): Nous pouvons utiliser l’intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d’embauche, notamment la recherche, la présélection et l’évaluation des candidatures. L’IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l’aide d’outils d’IA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the ., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.