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Office Administrator - BookkeeperStafflink • Ottawa, ON
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Office Administrator - Bookkeeper

Office Administrator - Bookkeeper

Stafflink • Ottawa, ON
30+ days ago
Job type
  • Temporary
Job description

Job Description

Our client, a reputable and well-established firm in the construction and property management industry is seeking an Office Administrator / Bookkeeper to join their team on a 6-month contract.This exciting opportunity offers a hybrid schedule with 3 days a week on-site at their Ottawa office - plus the added perk of half-day Fridays! Financial Responsibilities:

  • Manage AR/AP transactions
  • Perform regular reviews and reconciliations of bank accounts and company credit card activity
  • Handle end-of-month and year-end financial close activities
  • Create and enter journal entries to ensure accurate financial data
  • Keep financial documentation up to date and well-organized
  • Issue client billing and monitor overdue accounts
  • Administer payroll on a bi-weekly basis for salaried staff using Ceridian
  • Compile internal financial summaries and statements for leadership review
  • Coordinate consultant payments and address any issues with vendor billing

Office Operations Support:

  • Manage incoming calls, greet office visitors, and handle general communications
  • Organize and maintain both digital and paper file storage systems
  • Track inventory and restock office supplies and tools as needed
  • Assist in planning meetings and scheduling calendars
  • Provide setup support for new hires, including workspace and required materials
  • Offer cross-functional admin assistance across departments when necessary
  • Handle sensitive information with professionalism and confidentiality

Tools & Systems Used:

  • Ceridian (Payroll Management)
  • Sage 50 (Bookkeeping/Accounting Software)
  • Microsoft Excel
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Office Administrator - Bookkeeper • Ottawa, ON

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