Administrative Assistant to Senior Director - Interprofessional Practice and Learning (Practice)

Click here to apply as an internal applicant.

Req ID : 193662

Location : Provincial  Zone, location flexible within Nova Scotia

Department : IPPL Sr Dir Interprof. Practice & Learn

Type of Employment : Permanent   Hourly FT  ( 100% ) x 1

Management / Non Union  P osition

Posting Closing Date : 1-Jan-25

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.

About the Opportunity

The Administrative Assistant plays a key role in supporting the Senior Director by managing the daily operations of their office. They handle all admin tasks, set up procedures, and act as a point of contact with other admin assistants in the portfolio and across the health authority. This role also involves leading and mentoring other admin assistants in the portfolio, ensuring consistency in processes and standards.

The Administrative Assistant also provides support to individuals, committees, or working groups as needed, and occasionally assists other members of the IPPL group. They work closely with the Executive Assistant to the Vice-President, stepping in when required, and offer support to the Executive Leadership Team. Additionally, they manage all admin needs and provide excellent service to the Senior Director’s office.

About You

We would love to hear from you if you have the following :

• Post-Secondary diploma in a recognized office administration, business administration or secretarial program
• Undergraduate degree is an asset
• International Association of Administrative Professionals (IAAP) certification is an asset
• Minimum of 5-7 years’ of progressively responsible experience, providing administrative support and office coordination at the executive level, preferably within healthcare and within an integrated service model provided
• Experience supporting several locations in a large organization with multiple partners and stakeholders
• Excellent communication, interpersonal, prioritizing and organizational skills
• Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies.
• Experience utilizing technology in meeting planning to create efficiencies and streamline tracking and retrieval of information.
• Competencies in other languages an asset; French preferred

Compensation and Benefits

25.1321 – $31.6109 Hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black / African Nova Scotian, Persons of Colour, Foreign Nationals / Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.