Position Overview
The Receptionist is the “face” of Jacob Bros and is responsible for initial contact with internal and external clients in person at the Jacob Bros head office or by telephone. This position is considered to be focused on customer service.
Primary Tasks/Responsibilities
• Answers incoming telephone calls and routes them to staff or takes messages
• Welcomes clients at front desk and answers or refers inquiries to appropriate individual
• Maintains telecommunication system by following manufacturer’s instructions for phone and console operation which includes training in-house staff
• Updates and distributes staff contact list on a regular basis
• Orders new and replacement corporate fuel cards and BC Ferry cards
• Orders company business cards and maintains stock at reception
• Takes care of all BC Ferry reservation requests for staff
• Manages meeting room bookings through Outlook
• Arranges inbound/outbound courier packages including cost coding for A/P
• Prepares incoming and outgoing mail and maintains postage meter
• Prepares project files, labels, and tabs and maintains project filing
• Provides corporate standard telephone greeting for new employees
• Prepares and collates documents as requested by estimating manager or project managers
• Updates employee/client contact information for photocopiers, arranges service calls, reports monthly counts, and orders toner and waste cartridges
• Orders office supplies for Surrey office and project sites, (upon request) includes organization and inventory control
• Assigns project/personal mail slots at Surrey office
• Ensures the reception area is clean and tidy
• Maintains first floor Surrey office coffee machines and lunch room area
• Arranges the “bell ringing” as required
• Ensures items on Surrey office lunch room bulletin board are current and pertinent
• Updates Receptionist manual detailing the requirements of this position on a regular basis
• Other administrative duties as requested by Administrative Supervisor
Reporting Relationship
The Receptionist reports to the General Manager
Required Qualifications
• One (1) or more years' experience in an administrative role for a general contractor, sub-contractor, or engineering firm is preferred
• Diploma or Undergraduate Degree in Business Administration or related field preferred
• Strong communication skills (written and verbal) and business acumen
• Proven track record of strong organization skills with great attention to detail
• Proven track record of superior multi-tasking and time management skills
• Proficiency with Microsoft Office – Outlook, Excel, and Word
• Pleasant/outgoing personality
Work Location
The Receptionist position is based in the corporate head office in Surrey, BC.
Key Traits for this position
The receptionist may be the first point of contact for customers, subtrades, suppliers and public with Jacob Bros. Construction. It is imperative that this initial contact be a positive experience. The position requires a cheerful and positive individual that is outgoing and willing to take an interest in the person, either on the phone or face to face. The switchboard is high volume, so a balance of care and expedience is required at times. Due to the public exposure from company vehicles and project sites, this position quite often requires strong listening skills, diplomacy and patience in order to direct calls to the appropriate company individual. Being on time and consistent attendance is critical as the switchboard coverage is Monday to Friday and backup from the administration team is required daily.
Receptionist • Surrey, BC, Canada
Take on a crucial hybrid role as a Receptionist & Sales Coordinator at Vancouver Mitsubishi.Play a vital part in supporting sales and administration in a premier automotive dealership located in Va... Show more
A 5* City Hotel seeks a Hotel Receptionist to welcome Guests with a warm & engaging personality.Check guests in & out according to the Hotel policies & procedures.Ability to work on a Property Mana... Show more
Direct involvement in onboarding, orientation and training for new CSRs/Liaisons.Provides clear training objectives and timelines for acquiring skills.Assistance with organization, leadership and r... Show more
A North American logistics company is seeking a Bilingual Receptionist in Richmond, BC.This role involves welcoming visitors, managing communications, and supporting administrative tasks.Ideal cand... Show more
A local government is seeking a Recreation Facility Clerk for multiple positions in Squamish.The role involves reception, cashiering, and administrative duties at various recreation facilities.Cand... Show more
Are you a tech-savvy problem solver who thrives in dynamic environments?.Level 1 Support Desk Technician.Fusion Computing Limited on behalf of POWERGROUP Resources.The Service Desk Technician is re... Show more
The Spa Receptionist at Rosewood Hotel Georgia provides guests and staff a unique and outstanding spa experience.Maintain complete knowledge of and comply with all departmental Rosewood policies/se... Show more
Become an essential part of a supportive team as a Receptionist.Your role focuses on customer service, accurate data management, and fostering effective team collaboration in an engaging setting.In... Show more
ApexFocusGroup collaborates with research firms, universities, and trusted brands to gather genuine consumer insights.We help connect everyday people with flexible work at home market research oppo... Show more
Spraywerx is an innovative surface engineering company pioneering HVOF technology.Based in North Vancouver, BC, we design and deliver state-of-the-art thermal spray systems, equipment, and technolo... Show more
Looking for people to participate in taking online surveys for Fortune 500 brands.All you need to do is complete online surveys by sharing your opinion.You will help influence brand decisions on se... Show more
Front Desk and Office Coordinator.Front Desk and Office Coordinator.Warrington PCI Management provided pay range.This range is provided by Warrington PCI Management.Your actual pay will be based on... Show more
A leading advisory firm is looking for an Administrative Assistant and Receptionist in Vancouver.Responsibilities include answering calls, managing mail, coordinating office activities, and providi... Show more
On MV Isabelle X/ Saga-Company Vessels alongside Squamish, BC.Bridgemans Crew Management Ltd.Yukon St, Vancouver, BC V5Y 0H2.Vessel Protection and Indemnity Insurance.Bridgemans Services Group LP (... Show more
Delivering with Uber is an alternative to a part-time or full-time job and can get you earning cash quickly.Delivering with Uber allows you to earn quick cash while maintaining the flexibility your... Show more
Cogir Senior Living manages retirement residences across the country.We offer a range of senior living options including independent living, assisted living and memory care.For over 25 years, we ha... Show more
Now accepting applicants for Focus Group studies.Earn up to $850 per week part-time working from home.Must register to see if you qualify.No Administrative Assistant admin experience needed.Adminis... Show more
A luxury hotel in Vancouver is looking for a Guest Service Associate to provide exceptional service to guests.The role includes transporting luggage, greeting guests, and attending to their needs t... Show more
Hotel Equities, a multi-award-winning hotel development and hospitality management company, is currently searching for a remarkable.Revival English Bay in Vancouver, BC!.Responds in a professional ... Show more
A retail technology company located in Metro Vancouver is looking for a B2B Outbound Sales Representative to drive sales through cold calling retailers.The ideal candidate should possess experience... Show more
