Associate, Data Administration

Associate, Data Administration

Aug 4, 2026 Location:

Ottawa, ON, CA Brampton, ON, CA

We put our people first. As an employer of choice, Acera Insurance, offers an outstanding workplace and employee culture that creates valuable opportunities for all employees.

Our people are:

• Encouraged to challenge the status quo and never stop learning in their commitment to excellence.
• Empowered with a sense of accountability and autonomy to take ownership of their work.
• Treated with respect and act with integrity by putting clients, colleagues, and community first.
• Recognized for their achievements and celebrate festivities, big and small, to make work fun.

We also proudly offer most employees the opportunity to become owners. With over 700 employee owners, Acera Insurance is the only Canadian brokerage that is widely owned by its employees. Our employee owners have a vested interest and get to share in Acera Insurance’s success — which they make possible.

Join our award-winning network of over 1,300 professionals across Canada and change the way people feel about insurance.

ASSOCIATE, DATA ADMINISTRATION

The Associate, Data Administration is an important part of the Acera team, working closely with other departments such as Commercial and Personal Insurance, as well as Operations. This role does not require prior insurance experience but rather strong excel and word skills as well as high attention to detail and an ability to manage/prioritize tasks in order to balance a busy workload. The keys to success in this role include having strong computer skills, the ability to work collaboratively as part of a team, and the commitment to staying organized in a busy environment with changing priorities. The Associate will also rotate through tasks, including administrative duties for the office, as well as assisting with other projects as needed.

LOCATION AND STATUS

• Brampton, ON or Ottawa, ON
• Full-time, permanent

Key responsibilities include, but are not limited to:

• Enter data accurately and efficiently into internal databases, spreadsheets, or software systems
• Verify data for accuracy and completeness before inputting
• Perform regular data audits and identify errors or inconsistencies
• Maintain and update records and files as needed
• Retrieve information from various sources and compile reports
• Communicate effectively with team members to ensure data accuracy and consistency
• Assist with general administrative tasks as required
• Complete other duties as assigned

QUALIFICATIONS

• Experience in an office environment
• Strong excel and word skills as well as a confident user of the Microsoft Office Suite of products, familiar with office technology such as scanners, copiers, and fax machines
• Experience with insurance document management software is considered an asset

VALUES & COMPETENCIES

• High degree of professionalism and integrity
• Self-starter with strong organizational ability
• Critical thinker with strong attention to details
• Flexible and adaptable with proven problem-solving skills
• Works well within a team and independently

COMPENSATION

Salary Range: $40,000 - $45,000 CAD annually

Actual total compensation will be determined based on factors such as a candidate’s relevant experience, knowledge, skills, location, and internal equity.

VACANCY: This position is for an existing vacancy.

USE OF ARTIFICIAL INTELLIGENCE

Our recruitment process may be completed with video conference technology.

Acera Insurance is the largest independent, employee-controlled brokerage in Canada. We are proudly 100% Canadian owned and operated. With over 70 locations across British Columbia, Alberta, Saskatchewan, Ontario, Nova Scotia, and the Yukon, $1.4 billion in gross written premium, and $1.3 billion group retirement savings assets under management, our team provides individuals, families and businesses unbiased insurance and risk management solutions that have a distinct Canadian perspective. Our collaborative work structure combines our people’s strength and expertise to offer greater value, knowledge, and resources to our personal and commercial clients nationwide, including comprehensive group benefits.

Acera Insurance is an equal opportunity employer and is committed to all forms of diversity in the workplace. All qualified individuals are encouraged to apply.