Talent.com
business
Executive Assistantbusiness • In-person
No longer accepting applications
Executive Assistant

Executive Assistant

business • In-person
10 days ago
Job type
  • Full-time
  • Temporary
Job description

Job description

HireArt is helping our client find an Executive Assistant to work closely with the Head of Executive Operations to support the COO and CTO, managing complex calendars, coordinating travel, organizing meetings and events, and helping ensure day-to-day operations run smoothly.

In this role, you’ll interact with internal and external stakeholders, exercise sound judgment when handling sensitive information, and play a key role in supporting a fast-paced and growing organization.

The ideal candidate is detail-oriented, adaptable, professional, and comfortable balancing multiple priorities in an environment where priorities can shift quickly.

As an Executive Assistant, you will:
  • Manage complex calendars, scheduling meetings across multiple time zones while balancing competing priorities and business needs.
  • Coordinate domestic and international travel arrangements, including itineraries, accommodations, transportation, and expense reporting.
  • Prepare executives for meetings by organizing agendas, materials, action items, and follow-up communications.
  • Serve as a key point of contact for internal and external stakeholders, ensuring professional and timely communication.
  • Coordinate leadership meetings, team events, offsites, and company-wide initiatives.
  • Track action items, priorities, and deliverables to help ensure alignment and execution across teams.
  • Assist with document preparation, presentations, reporting, and other administrative projects.
  • Handle confidential and sensitive information with discretion and sound judgment.
  • Partner closely with the Head of Executive Operations to support executive priorities and improve operational efficiency.
  • Help establish and refine administrative processes, documentation, and organizational workflows as the company scales.

Requirements

  • 3+ years of experience supporting executives, founders, or senior leadership teams
  • Experience in a startup, technology, robotics, engineering, or other fast-paced environment preferred
  • Exceptional organizational, prioritization, and time management skills
  • Strong written and verbal communication abilities
  • Ability to manage multiple competing priorities and adapt quickly to changing business needs
  • High attention to detail and strong follow-through
  • Demonstrated ability to handle confidential and sensitive information with discretion
  • Proficiency with Google Workspace, Microsoft Office, Slack, Zoom, and modern productivity tools
  • Strong problem-solving skills and a proactive, service-oriented mindset
  • Professional presence with excellent interpersonal and relationship-building skills

Nice to Have:
  • Experience supporting C-level executives or founding teams
  • Experience coordinating board meetings, investor meetings, leadership offsites, or executive events
  • Familiarity with expense management, travel booking, and calendar management platforms
  • Experience working within hardware, robotics, manufacturing, AI, or engineering-focused organizations
  • Experience supporting cross-functional or international teams
  • Comfort leveraging AI tools, automation platforms, or emerging productivity technologies

Benefits:
  • Pre-tax commuter benefits
  • Employer (HireArt) subsidized Healthcare Benefits
  • Flexible Spending Account for healthcare-related costs
  • HireArt covers all costs for short- and long-term disability and life insurance
  • 401k package

Commitment: This is a full-time, 12-month contract position staffed via HireArt. This position will be onsite and available to candidates who are local to the Cambridge, MA area.

HireArt values diversity and is an Equal Opportunity Employer. We are interested in every qualified candidate who is eligible to work in the United States. Unfortunately, we are not able to sponsor visas or employ corp-to-corp.
Create a job alert for this search

Executive Assistant • In-person

Similar jobs

Executive Assistant

Human AppealMississauga
Full-time

Human Appeal is a global non‑profit humanitarian and development organisation.We deliver life‑saving emergency assistance such as food, medical aid, and disaster relief.At the same time, we run sus... Show more

 • Promoted

Administrative Assistant - Belco Private Capital Inc.

Belco Private Capital Inc.mississauga, on, ca
Full-time

We provide regulatory compliance and fund operations solutions to issuers who distribute securities within the exempt market.Belco is looking to hire a highly organized and proactive Administrative... Show more

 • Promoted

Engineering Administrative Assistant

Mircom Group of Companiesvaughan, on, ca
Full-time

Founded in 1991, the Mircom Group of Companies is North America’s largest independent designer, manufacturer and distributor of intelligent building and life safety solutions.Reaching customers in ... Show more

 • Promoted

Growth Lead - Lilo Social

Lilo Socialburlington, on, ca
Full-time

Lilo Social is a full-funnel eCommerce growth agency specializing in acquisition and retention for direct-to-consumer brands.With a team of over 75 professionals, we deliver best-in-class paid medi... Show more

 • Promoted

Business Development Executive - Canada

Independence Pet GroupMississauga, Peel Region, CA
Full-time

Direct message the job poster from Independence Pet Group.Senior Recruiter at Independence Pet Holdings.We believe pet insurance is more than a financial product and build solutions to simplify the... Show more

 • Promoted

Executive Assistant - Mississauga

Ignite Talent SolutionsMississauga, Peel region, Canada
Full-time

Our client is a leading law firm serving the GTA across multiple practice areas.They are seeking a highly motivated self-starter with exceptional communication and organizational skills to work as ... Show more

 • Promoted

Executive Administrative Assistant – Health Care Leadership

Partners Community HealthMississauga, Peel Region, CA
Full-time

A not-for-profit healthcare organization in Mississauga is seeking an Administrative Assistant to support the leadership team.The ideal candidate will have at least 5 years of senior administrative... Show more

 • Promoted

GARAGE - Assistant Manager - Square One Shopping Centre

Groupe Dynamite Inc.Mississauga, Peel Region, CA
Full-time

We’re not just a fashion brand - we’re a movement.Our core strengths are rooted in our team, our innovation and our customers.We are proud to hire and retain aspirational leaders who are driven to ... Show more

 • Promoted

Account Executive, Eastern Canada

CYBERWELLMississauga, Peel Region, CA
Temporary

CYBERWELL is the new name behind North America’s most trusted cybersecurity brands – Source44, SeekIntoo, Cycura, and Proack Security.Now united under one banner and backed by WELL Health Technolog... Show more

 • Promoted

Full-Time Role: Administrative Assistant

The Auto BoutiqueMississauga, Peel Region, CA
Full-time +1

Take on a Full-Time Administrative Assistant role to ensure smooth office operations.You'll manage communications, scheduling, and filing systems for our team.This is a permanent position with a mi... Show more

 • Promoted

Office Manager / Executive Assistant

Natixis Corporate & Investment Bankingmississauga, on, ca
Full-time

Are you passionate about organizational efficiency and excel in executive support? Our company is seeking a strategic.Office Manager / Senior Executive Assistant.Country Manager, Canada in Toronto.... Show more

 • Promoted

Remote Virtual Assistant for Growth & Coordination

AYS IncMississauga, Peel Region, CA
Remote
Full-time

A leading virtual assistant provider is seeking a Remote Virtual Assistant to provide administrative support from the comfort of your own home.The ideal candidate will have experience in similar ro... Show more

 • Promoted

Senior Executive Assistant

AmgenMississauga, Peel Region, CA
Full-time

Role: Senior Executive Assistant.Reports to: Vice President & General Manager.Location: Mississauga Flexible Commuter.In this vital role you will provide administrative support to Leadership Team (... Show more

 • Promoted

Strategic Executive Assistant to Senior Leaders

CQ Search Group Ltd.Vaughan
Full-time

A successful company in land development in Vaughan is seeking an Executive Assistant to support senior executives.This role involves managing schedules, arranging meetings, and handling various ad... Show more

 • Promoted

Dynamic Executive Assistant to CEO

MHB GroupBurlington, Halton Region, Canada
Full-time

Join an innovative real estate investment firm as the Executive Assistant to the CEO.Drive operations and strategic initiatives in an engaging, high-impact role.As an Executive Assistant, you will ... Show more

 • Promoted

Strategic Executive Assistant to C‑Level Leadership

InspiretciBrampton
Full-time

A dynamic organization in Peel Region, Brampton, is seeking an Executive Assistant to provide comprehensive administrative support to the executive team.The ideal candidate should have excellent or... Show more

 • Promoted

Executive Assistant

Insight Globalmississauga, on, ca
Full-time +1

Financial industry experience or similar required.Experience supporting multiple executives at once.Ability to work with both internal and external stakeholders, ranging from junior to C-suite leve... Show more

 • Promoted

Equity Partner & National Leader AI Business Solutions - burlington

People Machineburlington, on, ca
Full-time

Equity Partner & National Leader, AI Business Solutions.This role can be located in any major city centre across Canada.Digital services within the firm.The role will focus on sales, delivery excel... Show more

 • Promoted

Global Executive Assistant & Personal Concierge

AGS Youth Soccer ClubMississauga, Peel Region, CA
Full-time

A dynamic organization in Peel Region, Mississauga is seeking a Personal Assistant to support the CEO with professional and personal priorities.The ideal candidate will excel at managing a busy cal... Show more

 • Promoted

Sales Executive Position in Vancouver

DynatraceMississauga, Peel Region, CA
Full-time

Embrace a remote Sales Executive role at Dynatrace, focused on driving commercial growth and customer engagement.Take ownership of the sales cycle and develop innovative marketing strategies.As a C... Show more