Contract Administrator

Job Description

CIMA+’s Infrastructure team combines top-notch skills with an intimate understanding of the local community to deliver customized infrastructure services for municipalities and real-estate developers. We have delivered hundreds of projects across Canada, including innovative solutions for the full spectrum of water and wastewater assets, on time and on budget. We support clients from start to finish, whether for building brand new or assessing, repairing, and expanding on existing infrastructure. Join us and immerse yourself in a dynamic, innovative, and collaborative environment where you’ll make a real impact. Together, we’ll push boundaries and go above what’s expected of us to meet the challenges of tomorrow and engineer a better world!

We are currently looking for a Contract Administrator to join our growing Infrastructure team in Ottawa. As a Contract Administrator, you will play a key role in managing inspection services, administering construction contracts, ensuring quality assurance, and leading communication among contractors, clients, and municipal officials. This is an exciting opportunity to be involved in the delivery of impactful infrastructure projects across the region.

Job Responsibilities:

• Manage inspection services and ensure quality assurance throughout the construction process
• Oversee measurement of construction progress and prepare payment certificates
• Maintain detailed written and photographic records, and ensure timely submission of reports
• Review Contract Change Requests and Claims, and provide sound recommendations
• Resolve conflicts and unforeseen construction issues with effective field solutions
• Manage and respond to Contractor Requests for Information (RFIs) and clarification requests
• Lead and participate in construction progress meetings
• Liaise with contractors, clients, and municipal officials to provide project updates and progress reports
• Ensure compliance with traffic control regulations, environmental regulations, municipal approvals, and local by-laws

Qualifications

• Minimum of 10 years of contract administration or related experience in infrastructure construction, with direct experience in road and linear infrastructure
• In-depth knowledge of construction and contract administration principles, including handling of changes, claims, and delays
• Experienced in project planning, cost and schedule management, risk mitigation, and contract documentation
• Proficient in interpreting construction drawings and technical specifications
• Ability to work independently and collaboratively in a team environment
• Possess a valid MTO Class 'G' driver’s license in good standing and access to a personal vehicle
• Strong communication skills in managing contractors, municipal stakeholders, and internal teams
• Demonstrated analytical and problem-solving abilities
• Working knowledge of the Occupation Health and Safety Act and its Regulations, and Ontario Provincial Standards and Specifications (OPSS) for Municipal projects
• Integrity, team spirit, and a commitment to excellence

Assets:

• Knowledge of use of a construction level and surveying is an asset
• Proficient with Microsoft Office Suite (Word, Excel, Project, Outlook), Bluebeam and AutoCAD (asset)
• RCCA designation an asset
• Eligible for P.Eng. or CET designation is an asset
• Experience working on City of Ottawa infrastructure projects an asset
• Knowledge of CCDC contracts is an asset

At CIMA+, we value diversity of talent and perspective. You think you can add value, but don't meet all the job requirements? We invite you to apply, because everyone has something unique to offer. The outstanding talents that choose to join us at CIMA+ soon realize that we go all out to encourage them to grow. We look forward to hearing how you can contribute to our success.

Why choose CIMA+? Because we offer you:

• Comprehensive Group Benefits available from day one for all permanent employees working at least 20 hours per week
• Employee and Family Assistance Program
• Retirement Savings Plan (RRSP) with up to 4% employer contribution
• As an employee-owned company, an annual opportunity to purchase shares for all eligible employees
• Work/Life balance policy across Canada
• 3-5 weeks of vacation, based on years of relevant experience
• Tailored training to improve your existing skills

Additional Information

At CIMA+, we recognize the richness and diversity of each individual’s experience. Compensation for this role is therefore based on the candidate’s experience, skills, and qualifications, while maintaining internal equity. The level and associated salary may vary depending on the candidate’s profile.

CIMA+ uses an applicant tracking system that includes an automated match score feature. However, this score is not used to screen, assess, or select applicants. All hiring decisions are made through human review.

Ethics and integrity are fundamental values at CIMA+. That is why we are committed to ensuring equal access to resources and opportunities for candidates, regardless of their identity (race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity or expression, socio-economic status or background, etc.).

In keeping with the principles of employment equity, we encourage all applications, including, but not limited to, those from women, Indigenous people, people with disabilities and visible minorities. We also encourage candidates to complete the self-identification form when applying for employment.

Accommodations are available on request. Your Business Partner will process your request.

Find out about The CIMA+ advantage - CIMA+.