Office clerk

Are you looking for a dynamic work environment where your organizational skills and customer-service mindset will make a real impact? We are seeking a Junior Office Coordinator to join our team in Ville Saint-Laurent.

In this role, you will be the backbone of our daily office operations and the primary point of contact for our visitors, clients, and team members.

Advantages
Location: Ville Saint-Laurent
Schedule: Full-time (37.5 hours / week)
Hourly Rate: $20.00 to $25.00 / hour (based on experience)


Responsibilities
Administration & Communication:
Warmly greet and assist visitors, clients, and employees. Answer and route incoming calls, emails, and general inquiries.
Manage incoming and outgoing mail, courier shipments, and deliveries.

Office Operations & Facilities Management:
Manage stocking and inventory for the cafeteria and 3rd-floor kitchenette (coffee, snacks). Ensure meeting rooms and shared areas are clean, available, and ready for use.
Maintain supplies for office equipment and print rooms.
Coordinate maintenance for gym equipment, safety gear, and holiday decorations.
Oversee the conference room scheduling system, recycling program, and secure document destruction (shredding).

Scheduling & Coordination:
Organize various employee events (e.g., flu vaccine clinics, tire change days, special theme days). Coordinate catering, lunches, and meeting requests for corporate events.

Financial & Administrative Support:
Process invoices, purchase orders, and expense reports according to company policy.
Track office-related expenses (supplies, coffee, paper) and assist with budget tracking. Prepare basic reports, spreadsheets, and presentations.
Provide ad-hoc support to the HR team as needed.

Qualifications
Bilingualism required (English and French, written and spoken). (for external communication with colleagues and clients outside of canada)
Strong organizational, time-management, and multi-tasking skills with high attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and/or Google Workspace.
Familiarity with standard office equipment (printers, scanners, phone systems) and quick ability to learn new software.
Professional, approachable, and customer-service-oriented demeanor.
Calm under pressure with the ability to adapt to changing priorities.

Summary
Send us your resume today or reach out directly to discuss this opportunity!

Frederique.clement@randstad.ca

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.