Media Traffic Coordinator - 3mth LTE

POSITION SUMMARY

We are seeking a detail-oriented, highly organized Production Coordinator to support asset delivery workflows across client platforms. This role is essential for managing data integrity across tools such as Media Central, Quip, Airtable, and a large Excel-based tracker ("Mission Control"). You will help ensure timely, accurate updates to delivery logs, maintain consistent naming conventions, and coordinate asset readiness across teams. This is a tactical, execution-focused role suited for someone with strong data entry skills, Excel experience, and a meticulous eye for detail. Basic design experience using the program FIGMA is desirable for this role.

JOB DUTIES

(* denotes an “essential function”)

• Upload and cross-check asset URLs from iconik into Media Central.

• Update client documents (e.g., Quip or Airtable) with accurate links.

• Track deliveries in Excel Mission Control, ensuring consistency with Lucid folders.

• Apply standardized naming conventions using tools or guides provided.

• Enter and maintain copy and YouTube links for client content.

• Coordinate and QC data across various tabs and sub-themes within Mission Control.

• Liaise with PMs to resolve missing assets or naming errors.

• Create duplicate Mission Control sheets for sub-teams or themes.

• Communicate with stakeholders (e.g., Carat) to request or update line items.

• Support data hygiene, dropdown functionality, and taxonomy within Excel sheets.

JOB QUALIFICATIONS

• 2+ year in a production support, coordination, trafficking, or admin role.

• Advanced Excel skills, including filters, formulas, and data validation.

• Ability to focus on detail-heavy tasks with minimal supervision.

• Tech-savvy with an interest in process efficiency and documentation.

• Eligible for a background check (required to access client systems).

• Based in a location where shipping a client-issued Mac device is feasible.

• Exceptional attention to detail and organizational skills.

• Ability to manage repetitive workflows while maintaining focus and accuracy.

• Familiarity with platforms such as Quip, Airtable, Lucid, MS Excel, and similar data tools.

• Knowledge of taxonomy or naming conventions for digital asset management and various media types.

• Experience coordinating tasks with cross-functional and offshore teams.

• Strong written communication skills and ability to escalate or clarify project needs.

• Experience with metadata entry, tracking tools, and delivery systems.

• Able to navigate dual-system setups (e.g., a Tag-issued and client-issued laptop).

• Comfortable using Slack, O365 and other internal tools (training provided as needed).

• Exposure to creative or production workflows (e.g., trafficking, QC, post-production).

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