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City of Regina
Clerk Typist V - Bylaw EnforcementCity of Regina • S4P 3C8, CA
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Clerk Typist V - Bylaw Enforcement

Clerk Typist V - Bylaw Enforcement

City of Regina • S4P 3C8, CA
18 days ago
Job type
  • Permanent
Job description

Position Summary

This position provides comprehensive administrative support work to the Bylaw Enforcement Branch within the City Centre & Community Standards Department. The ideal Clerk Typist V possesses exceptional customer service, organizational and multi-tasking skills.

Key Duties & Responsibilities

  • Direct Service Requests appropriately, ensuring timely follow-up and closure.
  • Provide accurate and timely information to internal and external customers, answer telephone enquiries and direct calls to appropriate individuals for action.
  • Provide general administrative support to the Department (i.e. typing, photocopying, faxing, filing, mail distribution, supplies, travel arrangements).
  • Prepare and proofread complex documents and reports which may be submitted to City Council and committees.
  • Prepare and proofread various types of material for accuracy and/or compliance with corporate standards.
  • Schedule meetings including booking of rooms, equipment and resources.
  • Record, prepare and distribute agendas and minutes of meetings.
  • Maintain and update departmental files using the corporate filing and inventory system, including sending and retrieving files located at offsite storage as required.
  • Enter data into departmental databases ensuring the accuracy and timeliness of data entry and process a variety of records into various systems.
  • Perform basic accounting functions including preparation of purchase requisitions and journal vouchers.
  • Assemble and forward statistics to external agencies as required.
  • May prepare and issue permits.
  • Prepare materials for distribution to public as required.
  • Provide administrative support as required for special assignments.

Key Qualifications

  • Grade 12 Diploma or equivalent, coupled with Office Administration courses. A minimum of three (3) years related experience in a frontline office environment. Experience in the use of advanced functions of computers including Windows-Based software such as Microsoft Office Suite. Minimum typing speed of 50 wpm is required.
  • Thorough knowledge of business English, spelling, grammar, punctuation and arithmetic.
  • Considerable knowledge of current word processing, spreadsheets, presentation and database software applications.
  • Knowledge and skill in the use of office filing systems and procedures.
  • Ability to design, format and /or modify lengthy, complex documents accurately and in a timely manner using Microsoft Word, Excel, PowerPoint and Access.
  • Ability to manage and multitask workload by identifying and revising priorities in order to complete work within deadlines.
  • Ability to provide clear, concise and accurate information and/or explanations to internal and external customers in response to questions, concerns and complaints.
  • Demonstrated ability to provide exceptional customer service through identifying issues, concerns or problems and finding solutions to achieve goals of the Divisions.
  • Ability to work independently and/or as a contributing member of the team, exercising initiative and good judgement to complete work assignments and contribute toward a positive work environment.
  • Ability to maintain confidentiality.

Working/Other Conditions

  • The majority of the work is undertaken in City facilities. The work environment is an office environment.
Additional Requirements:
  • Successful candidates may be required to provide a satisfactory criminal record check per the City of Regina's Criminal Record Check Policy.
  • Proof of education is required.
  • Additional assessments may be conducted to evaluate competencies, skills, and knowledge.
At City of Regina, we offer competitive compensation, health and wellness benefits, and growth through educational support and in-house courses. If you’re passionate about public service and making a difference, apply now! For detailed job descriptions, CBAs, and application tips, visit our . Note: Only applications submitted via our online application system are accepted
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Clerk Typist V - Bylaw Enforcement • S4P 3C8, CA

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