Admin Assistant

Administrative Assistant

MatchBox Consulting Group is seeking an Administrative Assistant on behalf of the largest utility provider in British Columbia. This is an excellent opportunity for an experienced administrative professional to provide high-level support to senior leadership and project teams while working in a collaborative environment based in Burnaby, BC.

The successful candidate will be responsible for coordinating schedules and activities for senior management, preparing professional communications, supporting financial and administrative processes, organizing events, and helping optimize the effectiveness of business operations.

Key Responsibilities

• Manage and coordinate calendars, meetings, appointments, and schedules for senior leadership.
• Prepare and draft professional correspondence, emails, meeting agendas, and other business communications.
• Support financial administration activities, including expense processing, accounts payable documentation, budget coordination, and record management.
• Coordinate events and meetings involving multiple internal and external stakeholders.
• Provide administrative support to project teams and business groups to help achieve operational objectives.
• Research and develop solutions to administrative challenges and provide recommendations to management.
• Maintain confidentiality and ensure information is handled with discretion and professionalism.
• Prepare status reports and support documentation using Microsoft Office applications.

Required Qualifications

• Minimum 2 years of office administration experience or equivalent.
• Advanced typing skills.
• Strong written and verbal English communication skills.
• Intermediate to advanced proficiency with Microsoft Word, Outlook, and PowerPoint.
• Experience planning, scheduling, and coordinating activities for managers or leadership teams.
• Experience organizing medium to large-scale events involving multiple stakeholders.
• High School Diploma or equivalent.

Preferred Qualifications

• Post-secondary education in Office Administration or a business-related discipline.
• Experience working in the utility industry.
• Experience supporting large organizations or complex project environments.

Work Environment

This position is based in Burnaby, British Columbia and offers the opportunity to work within a collaborative and professional team environment supporting senior leadership and business operations.

For more current job opportunities, Follow MatchBox at linkedin.com/company/matchbox-recruitment/

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About MatchBox

Headquartered in downtown Vancouver and serving clients nationally, MatchBox is one of the leading recruitment and solutions firms that specializes in the fields of IT & Technology, Engineering & Technical, Real Estate & Construction, and Accounting & Finance. We offer unrivaled expertise with our team's extensive experience in the recruitment and professional services industry. We are dedicated to building great connections and creating strong opportunities within the workforce and the labor market.

Equal Opportunities

MatchBox is committed to providing equal opportunities for all applicants. We welcome and encourage applications from people of all backgrounds, including members of minority groups such as racialized individuals, people with disabilities, LGBTQ+ individuals, and Indigenous peoples. It is a priority for us that all candidates are treated fairly and without discrimination. Our recruitment teams receive ongoing training on using objective criteria for evaluating candidates and other related topics to create an inclusive and welcoming environment for all.

Work Permits

Please note that we require all interested candidates to obtain the necessary work permits from the Government of Canada prior to submitting an application. This position is open exclusively to individuals residing in Canada and legally authorized to work in Canada. Applications not meeting these criteria will not be considered.

Further Consideration

We receive a high volume of applications and are only able to contact candidates who are selected for further consideration.

Find out more at www.matchboxhr.com