Project Coordinator (Junior)

Our client, a top banking client in Canada is looking to hire Project Coordinator (Junior) for their team with a contract for 12 Months with potential extension. Hybrid - up to 2 days in office (no specific days) in Downtown Toronto

The Project Coordinator reports to the Signage Project Manager - Canadian Branch Network and is responsible for the co-ordination and management of roll-out initiatives and special signage & branding projects as assigned within the Canadian Branch Network to the satisfaction of end users while ensuring quality work and value effective solutions.

Roll - Out initiatives support for the signage & rebranding team both on the exterior & interior for each location. The incumbent is responsible to ensure projects are completed in accordance with the Bank's architectural standards meeting audit guidelines and requirements, within the approved budgets and established schedules. The incumbent may also need to hire vendors, consultants, architects and general contractors to ensure timely delivery.

The incumbent must ensure that the delivery of services is consistent with Bank standards and procedures, to customers, branches, Executive Offices' departments and subsidiaries, as well as ensure the practice of the Bank's Guidelines for Business Conduct.

The incumbent works independently to co-ordinate project schedules and requests and expedite approvals. The incumbent is expected to exercise initiative and to take independent action in managing designated projects to achieve objectives based on the understanding of real estate policies, guidelines and requirements as agreed with the Signage Project Manager - Canadian Branch Network. Details are very important and can be time-consuming, and a commitment to spend extra time to ensure the quality of work completed is essential.

Candidate Value Proposition:

• This candidate has the opportunity to not only work with a top 5 Canadian bank
• We have an inclusive and collaborative working environment that encourages creativity and curiosity and celebrates success!
• We provide you with the tools and technology needed to create meaningful customer experiences
• You'll get to work with and learn from diverse industry leaders, who have hailed from top technology companies around the world
• We hire you for your talent not just a job so you can grow with us. We'll equip you for success not only in your role, but also in your career as a whole

Daily responsibilities:

• Undertake the co-ordination of project roll - out initiatives and special projects as assigned: Obtaining and expediting approvals from landlords, branches and user groups Maintain ongoing contact with branches, user groups, outside consultants and contractors/vendors to obtain status of project in order to identify potential timing problems and quick resolution; Monitoring, recording and forwarding for payment invoices related to the projects; Ensuring project files are maintained in a complete, up-to-date manner & in accordance to our Department and Audit guidelines; and Follow-up on any deficiencies reported by branches, ensuring immediate and effective remedial action by consultants, contractors, or suppliers.
• Enhancing client service by:
• Keeping projects current/updated in the database; and
• Working with clients to improve efficiency
• Undertake other special projects, as assigned.

Must have:

• 1-2 years of knowledge of and experience in construction methods and materials, architectural, and detailed knowledge of contract and construction documentation.
• 1- 2 years of experience contacting and building communication loops with Bank user groups, external landlords as well as managing a team of design and construction consultants, often with competing interests.
• PC skills required include Word, Excel, Internet searching and our Project Reporting Systems (PRS).
• The incumbent must have excellent prioritization and scheduling skills, and have knowledge of construction, design and relevant business practices as well as Bank standards in order to effectively manage designated construction projects.

Nice to have:

• 1-2 years of experience in the coordinator role, specifically in the construction field would be an asset.

Soft skill:

• Excellent interpersonal skills to be able to collaborate and work closely with external vendors
• Ability to analyze complex situations and problems and do the necessary research using multiple sources of information to arrive at innovative solutions
• Ability to work as part of a team, as well as work independently or with minimal direction
• Good time management and organizational skills to effectively manage high-scale project
• Integrity, high attention to detail, thoroughness and accuracy are critical to ensure quality outputs.
• Solid organizational and time management skills to manage competing activities within short time frames.
• The incumbent requires self-initiative, resourcefulness and strong organizational ability to manage a diverse range of projects.
• Excellent oral and written communication skills are also required to prepare informative reports and recommendations.
• He/she must be flexible and reliable to conduct work within a team environment, willing to share knowledge and ideas, and display initiative in most situations as autonomy is expected.
• A high level of energy, enthusiasm and commitment is also necessary.
• Strong human relations/personal skills are essential.

Education and Certifications:

• An undergraduate degree in a quantitative subject (Economics/ Accounting/ Finance/ Statistics).