Sr. Program Manager

Project Coordinator
Location: Mississauga, ON
Duration: Months

Role Description:

• The Senior Project Coordinator supports the execution of medium-scale projects by coordinating activities under the direction of a Project Manager or Program Lead.
• May lead specific workstreams or sub-projects with clearly defined scope and oversight by coordinating project activities, managing timelines, and ensuring alignment with business and technology goals.
• This role supports both traditional (waterfall) and agile (iterative) delivery models, facilitating planning, execution, and delivery across cross-functional teams.
• In an agile environment, the Senior Project Coordinator plays a key role in planning, Standups, and managing dependencies. The role requires strong communication, problem-solving, and decision-making skills to support project leaders and ensure successful outcomes.

Key Responsibilities:

• Lead and coordinate medium-scale projects and contribute to large-scale initiatives under the direction of project or team leaders.
• Facilitate project start-up activities, including requirements gathering, resource onboarding, and project documentation.
• Monitor, track, and report progress against project plans, including scope, schedule, cost, and quality metrics.
• Monitors and documents project risks and issues and facilitates resolution efforts in collaboration with the Project Manager. Escalates unresolved or high-impact risks appropriately
• Support and coordinate Safe activities such as PI planning, Standup, and status reporting.
• Manage cross-team dependencies and ensure alignment across agile and waterfall workstreams.
• Assist in the development and execution of testing strategies, including defect tracking and resolution.
• Prepares and maintains project dashboards and reports to support project tracking and decision-making by project leadership.

Skill Requirements:

• Communication Management – Facilitates meetings and ensures clear stakeholder communication.
• Time Management – Balances priorities to meet deadlines effectively.
• Project Planning – Supports the definition of scope, timelines, and deliverables.
• Issue Resolution – Supports the identification and mitigation of risks and blockers.
• Requirements Management – Documents and tracks business needs.
• Schedule Management – Supports the coordination of timelines and resource availability.
• Stakeholder Management –Supports stakeholder engagement by coordinating communications, documenting feedback, and ensuring alignment with project objectives under the guidance of the Project Manager.
• Agile Methodologies – Supports practices, documentation, and agile team coordination.
• Dependency Management – Tracks and resolves cross-team dependencies.
• Project Management – Supports execution and alignment of project goals.
• Business Strategy & Analysis – Strong technical skills with the ability to extract data from MS Excel spreadsheets and create reporting in Power BI to facilitate analysis and inform strategies

Ability Requirements:

• Critical Thinker – Analyzes complex issues and recommends effective solutions.
• Decision Making – Provides input to project decisions by analyzing data and presenting options to project leadership. Escalates decisions beyond defined authority.
• Collaboration– Coordinates across teams and project.
• Adaptable – Navigates change and adjusts to evolving project needs.
• Organizationally Savvy – Understands firm structure and engages the right resources.