HVAC Service Coordinator

Job Description

Job Description

BUILD YOUR CAREER AT BLACK & MCDONALD

Black & McDonald is an integrated, multi-trade service provider that securely delivers high-quality construction, facilities management and technical solutions. We are a family-owned company employing over 6,000 highly skilled and talented professionals across North America. With more than 100 years of diverse market experience, we are a forward-thinking organization with a solid track record of delivering operational excellence and customer-focused solutions that stand the test of time.

Black & McDonald recognizes the value of diversity and is committed to fostering an inclusive work environment that respects people's dignity, ideas and beliefs and supports a corporate culture that welcomes and encourages equal opportunity for all current and potential employees, contractors, customers, suppliers and other applicable parties.

Black & McDonald provides internal and external training and development programs for employees at all levels. Black & McDonald encourages and supports its employees towards a stimulating career.

This position will appeal to someone who enjoys working with people and appreciates variety in their work. The successful candidate will be a self-starter with an innate ability to work independently and a demonstrated proactive approach to task completion. This position requires adaptability; the ability to meet deadlines and on-time outputs with competing priorities. Customer service orientation, combined with detailed focus in the form of a high level of accuracy, efficiency and confidentiality, is essential to success. Duties include, but are not limited to :

DUTIES AND RESPONSIBILITIES

• Receive customer requests (service calls) and ensure they are taken care of
• Manage and ensure application development cycle according to established management protocol (ERP)
• Plan and prepare annual, monthly and weekly execution plans for service visits provided in maintenance contracts
• Daily monitoring of files in progress, their smooth running and completion within agreed deadlines
• Coordinate the planning of technicians' work and material needs
• Define with the technician / subcontractor the best course of action and the services to be provided to the customer
• Ensure that the work is carried out according to the customer's expectations, and follow up throughout its execution
• Maintain daily communication with technical teams, to ensure follow-up of schedules and technician intervention times; validate and submit timesheets to the payroll department
• Prepare and submit invoices in accordance with best practices
• Reconcile and invoice all service requests on a daily basis
• Prepare, send and follow up proposals following recommendations from technicians
• Participate in weekly meetings by preparing and discussing critical customer account information related to profitability and customer satisfaction
• Update and maintain customer account information
• Manage and process invoice credits and chargebacks as required
• Handle the inventory control process
• All other related tasks

EDUCAT ION AND SKILLS REQUIREMENTS

OTHER REQUIREMENTS

QUALIFICATIONS

Black & McDonald welcomes and encourages applications from people with disabilities. Accommodation is available upon request for candidates who participate in all aspects of the recruitment and selection process.

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