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Secretary 3 - Patient Services - RepostHealth Sciences Centre • Winnipeg, MB, CA
Secretary 3 - Patient Services - Repost

Secretary 3 - Patient Services - Repost

Health Sciences Centre • Winnipeg, MB, CA
30+ days ago
Job type
  • Permanent
Job description

Position Overview

Reporting to the Manager/Director of Health Services, the incumbent is responsible for the effective and efficient provision of secretarial and administrative support for a section in the Department of Medicine.

Duties include

  • Typing a variety of correspondence including, (but not limited to): medico legal letters, grants, manuscripts, and abstracts.
  • Establishing and maintaining office systems.
  • Updating and maintaining curriculum vitae (CVs) for multiple physicians.
  • Maintaining schedules for multiple physicians.
    Recording/transcribing minutes.
  • Completes travel arrangements as per Shared Health - HSC protocol.
  • Creating, maintaining and distribution of multiple schedules.
  • Completes purchase orders utilizing multiple systems and protocols.

Experience

  • Two years directly related experience required, preferably in a health care setting.
  • Experience with coordinating, organizing and scheduling meetings in Microsoft Outlook, with multiple stakeholders is required.
  • Experience in transcribing and distributing meeting minutes.
  • Related experience with timekeeping and purchasing would be considered an asset.
  • Experience working in a University environment with knowledge of University policies and procedures, in reference to grants and external funding agencies would be considered an asset.

Education (Degree/Diploma/Certificate)

  • Complete high school education, Manitoba standards, required.
  • Successful completion of a formal post-secondary administrative assistant program required.
  • A combination of education and experience may be considered.

Certification/Licensure/Registration

Not applicable

Qualifications and Skills

  • Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word, PowerPoint and Outlook required.
  • Knowledge of SAP, EPIC and Concur are preferred.
  • May be required to learn and use department specific software and technology.
  • Demonstrated ability to work independently with limited guidance and supervision.
  • The incumbent must be able to demonstrate good judgement, initiative and diplomacy and have the ability to coordinate workflow and develop efficiencies.
  • Excellent planning, organizational, project and time management skills are required.
  • Excellent oral and written communication and interpersonal skills.
  • The ability to communicate with all levels of hospital/university personnel, as well as various outside agencies and institutions.

Physical Requirements

  • Recognized ability to adapt to change.
  • Frequent foot travel throughout the facility, as well as various University of Manitoba Bannatyne Campus offices.
  • Flexibility to attend meetings/events outside regular business working hours.
  • Ability to cope with frequent interruptions and function in a fast-paced environment.
  • Frequent contact with patients, staff and public.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

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Secretary 3 - Patient Services - Repost • Winnipeg, MB, CA

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