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Property AdministratorHays • Toronto
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Property Administrator

Property Administrator

Hays • Toronto
30+ days ago
Job type
  • Full-time
Job description

Your newpany

Aleading global real estate investor, developer, and manager with a diverse portfolio spanning office, retail, industrial, residential, and mixed-use properties. The organization is known for creating high-quality, sustainable spaces that enhancemunities and deliver long-term value. With a strong presence in major cities around the world, it focuses on innovation, operational excellence, and tenant experience,bining thoughtful design with strategic asset management. Backed by institutional ownership, it emphasizes responsible investing, environmental stewardship, and continuous improvement across all aspects of its operations.

Your new role

  • Input new accounting/lease administration data in a timely manner for new tenants & renewals, prepare lease abstracts andpletion of any adjustments as required
  • Review and print related monthly and quarterly reports (rent rolls, accounts receivable, rent-up, accounting reports) and provide Property Manager with any changes to the rent roll or other reports as requested
  • Primary point of contact for any billing and/or collection issues
  • Ensure the tenant insurance certificates are on hand as each tenant insurance renewal date arrives
  • Prepare cheque requisitions for tenant allowances, leasemissions, etc.
  • Track and maintain tenant insurance certificates
  • Respond to general day-to-day inquiries and concerns from tenants
  • Liaise with Property Manager and/or Operations Team to resolve tenant matters or site issues
  • Organize and maintainplete tenant and building related files
  • Maintain filing systems for contracts, insurance certificate, tenant information, and other documentation
  • Assist Property Manager with obtaining supplier, contractor quotations and assist with contract administration and scheduling work
  • Coordinate and promote tenant engagement and sustainability initiatives
  • Liaise with Contractors to schedule annual maintenance and testing on site to ensure building pliance is maintained as required (e.g. fire equipment inspection, window anchor testing etc.)
  • Maintain general office supplies

What you'll need to succeed

  • 3-5 years’ experience in office and/or property administration ideally in Property Management
  • Experience with Yardi Voyager, setting up lease, charges and cash applications
  • Experience inmercial real estate, lease review, information and billing set, inputting information into Yardi and other IT systems.
  • Must have a positive “can do” and “willing to pitch-in” attitude
  • Must be self-motivated, and can work both independently and as part of a team
  • Outstanding written/verbal munication and interpersonal abilities.
  • Excellent practical knowledge of MS Office 365 applications (Outlook, Word, Excel, PowerPoint, MS Teams)
  • Digital and paper filing

What you'll get in return

Great job opportunity to grow your skills.

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Property Administrator • Toronto

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