Executive Assistant

Job Description

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Advance your career by joining a team who are as energetic, smart, and driven as you are! The incumbent will be responsible for providing high quality, efficient support to theVP,HR Business Partner, Digital, CX and Ops Transformationand coordinate with other Executive Assistants for effective handling of work for the team. It’s a fast-paced position with multiple demands which requires a demonstrated regard for confidentiality and a high level of judgment, creativity to assist in the creation of presentation materials and ability to solve for solutions.

We provide an environment where individual contribution is rewarded and teamwork is encouraged, where objectives are clearly defined and where our core values are always front and centre.

What will you do?

• Manages all aspects of the VP’s short-term and long-term calendar to ensure meetings are prioritised with internal and external clients/business partners as appropriate

• Assists in the preparation and distribution of meeting agendas, letters, memos, presentations and reports

• Works with VP to create materials for a variety of audiences including employees, executives andstakeholders. Utilizes your Power Point and communication skills to help translate written content into compelling, visually appealing presentations

• Effectively works with otherEA’sin scheduling and coordination for meetings and other needs

• Proactively anticipates the needs of the VP in a dynamic and fast paced environment

• Manages all travel arrangements and accompanying material

• Helps manage budget and reporting, liaising with Finance where necessary

A few reasons you might love this job:

• Build Relationships: This role partners with a board range of senior stakeholders across the organization

• Be appreciated:Your success will berecognizedand your work will have impact

• Be creative: You will help to create the presentation materials that enable key decisions, policy changes, and introduce new programs

• Enjoy:Inclusive, flexible, and fun workplace

What do you need to succeed?

• Has minimum of 5 years’ experience working as an Executive Assistant supporting senior leaders

• High level of proficiency with Microsoft Office applications (Word, Excel, PowerPoint), proficient with web, and able to quickly learn enterprise applications. Strong PowerPoint skills are a must

• Resourceful, spirited, innovative, highly service-oriented, and a team player.

• Energetic self-starter whois able totake initiative, work with minimum supervision, work on projects with frequent interruptions and achieve objectives through others

• Strong organizational and time management skills with the ability to multitask and work in a fast-paced and constantly changing environment

• Strong attention to detail

• Strong communication and interpersonal skills with the ability to interact with a wide range of individuals in different situations requiring tact, diplomacy, judgment and discretion

• Takes personal responsibility for delivering quality service

What's in it for you?

• The opportunity to move along a variety of career paths with amazing networking potential

• Flexible Benefits from the day you join to meet the needs of you and your family

• We’re committed to creating an inclusive and respectful environment. Our goal is to make sure all our employees have the chance to live up to their full potential

• We’re honoured to be recognized as a 2025 Best Workplaces in Ontario by Great Place to Work® Canada

• We are thrilled to be recognized by Excellence Canada with their top-level certification, the Canada Order of Excellence for Mental Health at Work®, for prioritizing employee well-being, fostering a positive work culture, and achieving excellence in mental health

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