Property Administrator

Property Administrator

130 Bloor - Toronto, ON

Join Us to Grow, Connect, and Make an Impact.

At BGO Properties, we’re dedicated to enhancing personal and professional growth, fostering meaningful connections, and giving back to the communities where we operate.

As one of Canada’s premier providers of commercial property management and leasing services, BGO Properties manages a diverse portfolio of over 400 properties, totaling more than 67 million square feet of residential, office, industrial, and retail space. For over 30 years, our clients have trusted us to deliver innovative real estate solutions that create value and support their success.

As part of the global BGO family, we leverage international expertise and local market insights to provide high-quality services. Our experienced team works across a variety of commercial real estate sectors, which ensure every property we manage is a welcoming and functional destination for tenants.

Whether you’re launching your career or advancing as a seasoned professional, BGO Properties offers opportunities for professional growth, continuous learning, and leadership development.

Join us and help shape the future of commercial real estate.

The Opportunity:

Located in Toronto, the Property Administrator is responsible for providing support for the day-to-day administrative activities for an assigned portfolio.

What You Will Do:

• Responsible for providing support for all aspects of day-to-day accounting and administrative activities for the portfolio
• Accountable for rent collection, cheque posting and application of money to tenant accounts.
• Liaise with tenants and accounting regarding accounts receivable matters
• Report weekly on status of account receivables
• Responsible/Accountable for reviewing monthly recurring billings
• Process all invoices and related reports as assigned
• Invoice processing includes matching, coding invoices to comply with budget schedules and compiling and verifying batches submitted to Regional Accounting.
• Prepare and distribute tenant requisition for chargebacks.
• Type and distribute correspondence to tenants and tenant data base management
• Assist with preparation for the annual budget process for assigned buildings within the portfolio.
• Prepare Rental Letters
• Monitor and track vacant unit utility accounts and ensure all accounts are on PAP.
• Read and understand leases to ensure accurate information is received and maintained.
• Read and review Lease Review Checklists and reports (LRC'S)
• Maintain and update security deposit reports.
• Maintain and update tenant information, including phone numbers, contact names and emergency contact information as changes occur.
• Ensure all tenants have provided current insurance certificates that are in compliance with the lease agreement.
• Complete all administrative functions relating to property management as specified.
• Liaise with tenants and contractors as required or directed.
• Embrace and proactively support BentallGreenOak's culture of environmental responsibility and social responsibility.
• Other duties as directed

Who you are:

• Experience: 3+ years high level administrative related experience, with a strong financial acumen, ability to analyze and interpret Company policies and procedures as well as relevant Acts and Legislation.
• Experience in real estate operations an asset.
• Education: High school diploma supplemented with some post-secondary accounting and computer courses in related field.
• A highly organized individual who has an eye for detail and accuracy.
• General accounting knowledge.
• Relationship/Leadership Skills: Able to communicate effectively and professionally, both oral and written; able to develop and sustain cooperative working relationships; professional phone manner; mature and self-motivated team player; committed to personal growth and integrity aligned with Company objectives.
• Organizational/Multi-Task Skills: Able to allocate one's time effectively, able to handle multiple demands, tight deadlines and competing priorities; ability to work under pressure and achieve quality results; adaptable to constant change; team player; extremely punctual and reliable.
• Computer Skills - Strong skills in Microsoft Office including Word, Excel & Outlook. Previous experience in JDE and Yardi software programs would be an asset.
• Police Clearance: A criminal verification check is required for employment.

The Expected Base Pay Range: $60,000 - $70,000 per year. The Base Pay range is for the primary location for which the job is posted. BGO values the contribution of our employees and our compensation structure may vary based on the geographical location of successful candidates, as well as their experience, skills or qualifications. In addition to base pay, eligible BGO employees participate in various incentive compensation plans, based on individual and business performance as well as a broad range of competitive benefits.

At BGO, we recognize that each employee’s unique experiences, perspectives, and viewpoints strengthen our ability to create and deliver the best value to our clients, partners and stakeholders/investors and therefore we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations and life experiences to apply.