Procurement Coordinator

Job Description

Job Description

Who is Bronte Construction?

Bronte Construction prides itself on our innovative approach and expert team. Together, we successfully implement quality construction projects with an embedded environmental focus that enhances communities for generations. Our team lives and breathes our Foundation Principles which consist of Safety, Balance, Culture, Quality, and Character. Our organization is composed of long-term team members who are passionate about doing their best work every day, on every site.

How We’re Different

• Annual Rankings for 2016, 2017, 2018 and 2019 as one of the fastest-growing companies in Canada
• Awards for Environmental Project of the Year 2018
• Great health, dental and vision insurance
• RRSP plan that includes company dollar-for-dollar match on weekly contributions
• Participation in yearly training and career development programs
• Project Performance Bonus Incentives

The Role

As a Procurement Coordinator, you will play a key role in supporting the Procurement Manager in overseeing all procurement and purchasing activities across Bronte’s project portfolio. You will be responsible for vendor and subcontractor coordination, bid support, contract administration, and maintaining procurement records — ensuring our projects are resourced efficiently and in compliance with Bronte’s Procurement Policies and Procedures. We are looking for a detail-oriented individual with strong organizational skills and a collaborative mindset to contribute to our team’s success.

Responsibilities

• Supporting procurement operations and purchasing coordination
• Vendor and subcontractor prequalification and relationship management
• Bid coordination, contract administration, and compliance documentation
• Accountable for maintaining accurate and audit-ready procurement records

A day in the life

• Support the Procurement Manager in managing daily procurement and purchasing tasks, including assisting with staff coordination and performance evaluations as needed
• Assist in the subcontractor and supplier prequalification process, maintaining accurate records and documentation
• Help maintain the master subcontractor and supplier list (Approved Vendor List), ensuring information is up-to-date and accessible
• Communicate regularly with subcontractors and suppliers to monitor market competitiveness and project workload capacities
• Collaborate with Estimating and Operations teams to support bidding strategies, competitive bid assemblies, and proposal documentation
• Support the bid, negotiation, and award processes by preparing documentation, receiving bids, and assisting in scope review meetings
• Draft Purchase Orders in Jonas and maintain procurement records in Smartsheets for transparency and audit readiness
• Assist in preparing and issuing subcontracts, tracking the completion of project-specific items, and ensuring timely execution of necessary documents
• Maintain organized records of insurance certificates, bonds, and other relevant compliance documentation
• Support the review and analysis of Capital Project tenders and contract documents to ensure appropriate contractual clauses are applied
• Participate in the examination of plans and specifications to identify construction issues and technical questions, escalating concerns as necessary
• Identify potential procurement risks and report findings to the Procurement Manager to develop mitigation strategies
• Support project teams with documenting, evaluating, and processing change requests as directed
• Assist in establishing and maintaining procurement schedules, working closely with project staff
• Promote Bronte’s standards of safety, Quality Assurance/Quality Control (QA/QC), ethics, and core values
• Effectively communicate in writing and orally with subcontractors, suppliers, and internal project teams

Requirements

• Post-secondary diploma or degree in Supply Chain Management, Business Administration, Construction Management, or a related field
• 1–3 years of experience in procurement, purchasing, or supply chain coordination, preferably within construction or the ICI sector
• Familiarity with procurement software systems (e.g., Jonas, Smartsheets) and Microsoft Office Suite
• Ability to read and interpret construction plans, specifications, and contract documents
• Must have excellent organizational, administrative, communication, and interpersonal skills
• Must have excellent Critical Thinking and Problem-Solving skills
• Ability to work both independently and collaboratively with minimal supervision
• A detail-oriented professional, highly motivated to contribute to the overall success of assigned projects
• Professional designation or certification (e.g., SCMP, CSCMP, Gold Seal Certified) is an asset
• OHSA-related training (e.g., Working at Heights, WHMIS) or willingness to obtain is an asset
• Full G license

At Bronte Construction, we take pride in fostering an inclusive culture that celebrates diversity. Our commitment to Equity, Diversity, and Inclusion (EDI) fuels our core strengths and enhances our community connections. We actively support individuality through our comprehensive suite of programs, resources, and policies, all designed to nurture each person’s unique capabilities and aspirations. Compliant with the Accessibility for Ontarians with Disabilities Act and the relevant Provincial Human Rights Codes, we strive to make our workplace accessible and welcoming to everyone. As growth, innovation and technology are cornerstone principles at Bronte Construction, we may from time to time deploy the use of AI.