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Hays
Executive AssistantHays • Vancouver
Executive Assistant

Executive Assistant

Hays • Vancouver
8 days ago
Job type
  • Temporary
Job description
Executive Assistant, Corporate (Contract)$32-39 per hour3 Month Contract - ASAP startOnsite | Vancouver, BCYour NewpanyHays Specialist Recruitment is partnering with a leading global natural resources organization to hire an Executive Assistant, Corporate to support their Legal &pliance function. This organization operates large-scale operations internationally and is recognized for itsmitment to responsible development, sustainability, and strongernance practices.Key Responsibilities
  • Provide high-level administrative support to the VP, General Counsel & Corporate Secretary
  • Manageplex calendars, scheduling, travel, and logistics aligned with business priorities
  • Prepare and format executive correspondence, presentations, briefing materials, and reports
  • Triage iingmunications and prioritize time-sensitive and confidential matters
  • Liaise with executives, Board members, and external stakeholders
  • Support daily operations of the Legal &pliance team
  • Maintain legal trackers, contract databases, and regulatory calendars
  • Coordinate document execution, approvals, and signature workflows
  • Track legal deadlines,ernance milestones, andpliance requirements
  • Assist with document management, retention, and legal hold processes
  • Assist with preparation of Board andmittee materials
  • Coordinate agendas, resolutions, and meeting documentation
  • Maintain corporate records, minute books, andernance files
  • Support director onboarding andernancepliance processes
  • Coordinate with external legal counsel on scheduling, documentation, and billing
  • Assist with litigation tracking, regulatory inquiries, and audits
  • Track deliverables and action items from executive and legal meetings
What You Need to Succeed
  • 10+ years of experience in executive support, legal administration, or corporate environments
  • Experience supporting senior executives such as General Counsel or leadership teams (preferred)
  • Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
  • Experience with document management systems (e.g., SharePoint) and secure platforms
  • Familiarity with corporateernance, legal processes, or board support activities is an asset
  • Strong organizational skills with the ability to manage multiple priorities independently
  • Exceptional attention to detail and follow-through
  • Proven ability to handle highly confidential and sensitive information with discretion
  • Excellentmunication skills with the ability to engage senior leaders and external stakeholders
  • Experience working in multinational or global environments is considered an asset
  • Flexibility to amodate occasional extended hours for international coordination
What’s in It for YouThis is an exciting opportunity to join a globally recognized organization in a senior-level support role with significant exposure to executive leadership and corporateernance functions. You will play a critical role in enabling legal operations, supporting decision-making processes, and contributing to a high-performing, collaborative environment.

#LI-DNI
#1125628 - Jessica Lobo
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Executive Assistant • Vancouver

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