Administrative Assistant, Commercial Banking - Halifax, NS

Is this role right for you?

In this role, you will:

• Provide administrative support for the Vice President, and overall support for the Commercial team requiring discretion, confidentiality and knowledge of the organization's operations, procedures, and team.
• Gather, compile, verify, and analyze information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases.
• Perform tasks using independent judgment and discretion; e.g., preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls;
• Support the Vice President in day-to-day management of his/her schedule by: Arranging and scheduling appointments on behalf of the leader; drafting letters and official information releases; arranging, attending meetings and taking and distributing minutes; Makes all domestic and foreign travel arrangements, prepares itineraries, prepares and compiles travel documents and maintains all travel records.
• Support the Vice President and the Commercial team by: Monitoring, reviewing, and approving standard expenditures to ensure the activities of the office are conducted within established budgets; Managing the variance analysis and ensure it aligns on a monthly basis; Act as the primary liaison and coordinator for department initiatives; Arranging bookings for boardrooms / conference rooms (internal) as well as equipment, materials and meals for meetings as appropriate; Monitoring / ordering / storing stationery supplies, including arranging for off-site storage and destruction of files / records; Setting up / maintaining filing systems

Do you have the skills that will enable you to succeed in this role?

• Strong organizational skills, the ability to set priorities, and manage your time effectively.
• Strong communication and interpersonal skills.
• Good PC skills, including MS Office Suite (Excel, Word, PowerPoint, Outlook).
• A high degree of flexibility to adapt to a wide variety of tasks.
• Strong commitment to accuracy, customer and results focus.
• High level of discretion in dealing with confidential matters.
• Strong financial acumen and attention to detail.
• Note that this is an in-office role with some flexibility to work remotely when possible.

What we’re offering…

• The opportunity to join a forward-thinking organization surrounded by a collaborative team of innovative thinkers
• A rewarding career path with diverse opportunities for professional development
• A competitive compensation and benefits package
• Internal training to support your career growth and enhance your skills
• An organization committed to making a difference in our communities – for you and our customers