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FirstService Residential
Administrative Services AssociateFirstService Residential • Vancouver, BC, CA
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Administrative Services Associate

Administrative Services Associate

FirstService Residential • Vancouver, BC, CA
18 days ago
Salary
CA$41,000.00 yearly
Job type
  • Full-time
Job description

Description


About FirstService Residential:
FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.
Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, career training, and support for continued professional development.
Experience being part of a high-performing team with a fulfilling career in property management with FirstService Residential.

Job Overview:
The Administrative Services Associate is responsible for efficiently producing accurate, professional documents submitted by Strata Managers.


Responsibilities:
  • Prepares a wide variety of documents based on information received from multiple sources, this includes hard-copy submissions, electronic submissions and audio submissions requiring transcription.
  • Ensures all documents are accurate, completed timely and formatted according to Company standards. This includes thorough proofreading and may include making editorial suggestions to the author.
  • Creates and distributes standard documents using information derived from primary sources. These include bylaws, minutes, building notices, violation letters, and other documents concerning individual strata corporations.
  • Ensures records are current, complete and accessible by updating and maintaining a variety of databases, internal directories and drives. These include client focused information such as parking, locker and council member lists as well as internal filing, scanning and retention systems.
  • Assist other administrative and operational teams, such as reception and document services as required
  • Other duties as required


Skills & Qualifications:
  • A minimum of 1 year experience in an administrative role requiring high-volume document production.
  • A diploma or degree in a related field or the equivalent amount of education and experience.
  • Advanced comprehensive knowledge of Microsoft Office applications.
  • Familiarity with Connect, SmartSheet, and the internal drive/folder structure.
  • Excellent problem solving, time management, detail orientation, teamwork and team building, as well as exceptional knowledge of spelling and grammar.


What We Offer:
As a full-time associate, you will be eligible for full comprehensive benefits including health & dental. In addition, you will be eligible for time off benefits, paid holidays, access to our Employee Assistance Program, Tuition Reimbursement, etc.


Compensation:
$41,000.00 - $44,000.00 per annum

FirstService Residential is proud to be an equal opportunity workplace. It is our policy to promote equal employment opportunity for all current and prospective associates. This applies to all employment-related matters, including the recruitment process, hiring decisions, compensation and benefits. We are committed to providing and maintaining a working environment that is based on respect and preserves the dignity and rights of everyone in the organization. If you have questions before or during the application process about our equal opportunity workplace, please reach out to our Recruitment team.

IN2018

Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com.

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.
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Administrative Services Associate • Vancouver, BC, CA

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