Sales Support Coordinator

Are you a highly organized, proactive professional looking to elevate your career as a Sales Admin Support specialist? We are looking for a self-starter who shows immense initiative and thrives when working independently. In this dynamic Sales Admin Support role, you will be embedded within the specialized Air division of a top-tier organization, directly supporting a team of five high-performing sales representatives. If you have a background in the construction or energy industry and want an opportunity to grow professionally with a global leader in talent solutions, this permanent, full-time position is tailored for you.

As a Sales Admin Support coordinator, you will play a pivotal role in maintaining a seamless, fast-paced sales environment. Your day-to-day responsibilities will center around drafting precise estimations, compiling sales proposals, and managing vital document control tasks. You will frequently serve as the crucial communication bridge between our logistics personnel and the sales team to ensure client demands are met flawlessly. Operating out of a dedicated, collaborative office environment with stable working hours from 8:30 AM to 4:00 PM (including a 1-hour lunch break), you will report directly to the Sales Manager of the Air division. This role offers excellent stability alongside a clear path for upward mobility.

By partnering with Randstad Professional, you gain access to an elite network of employers and career advocates. This position is a business administration opportunity with one of our trusted clients, allowing you to build specialized industry expertise. Our recruiters are experts in their fields, dedicated to aligning your unique talents with organizations where you can truly make an impact. We take pride in supporting your professional path, whether you are managing critical document workflows or driving administrative excellence.

Advantages
• Competitive compensation packaged within a stable, permanent career pathway.
• Excellent work-life balance with structured daily hours from 8:30 AM to 4:00 PM and a full 1-hour lunch break.
• Clear internal opportunities to grow and advance your career within the business administration and sales operations framework.
• Comprehensive on-the-job training provided for all specialized manufacturer and project estimation software.
• Dedicated, supportive team culture within a highly professional, fast-paced local office environment.

Responsibilities
• Create detailed estimations and formal sales proposals for 5 dedicated sales people to win new business contracts.
• Act as the central point of contact and liaison between the logistics person and sales people to coordinate smooth product fulfillment.
• Prepare equipment submittal drawings and manage document control workflows for review by industry partners.
• Update all project addendums and scope changes from clients across digital platforms like Outlook, OneDrive, Dropbox, and Procore.
• Input new bids accurately into internal project management systems while following up with clients regarding outstanding project approvals.
• File and organize digital documentation and communication efficiently to maintain an immaculate corporate record system.
• Provide exceptional customer service with a "Customer First" approach to enhance overall business administration efficiency.
• Report progress directly to the Sales Manager at the Air division to align daily activities with broader organizational goals.

Qualifications
• Proficient in advanced business administration tasks, electronic document management, and file archiving structures.
• Mastery of Microsoft Office Suite (Word, Excel, Outlook) and advanced PDF editing software (Adobe Acrobat, Nitro, or Bluebeam).
• Superior organization skills and the ability to reprioritize urgent tasks independently under minimal supervision.
• Strong written and verbal communication skills to coordinate between logistics and sales teams effectively.
• Exceptional initiative, self-motivation, and a demonstrated desire to learn technical industry-specific software.
• 3+ years of experience in an administrative support, sales support, or business administration role.
• Previous background or familiarity working within the construction or energy industry sector is highly preferred.
• Demonstrated ability to work completely independently as a proactive self-starter who takes complete ownership of assignments.
• Proven track record managing complex document control procedures, proposals, and project estimation files.
• Ability to work a 100% dedicated, in-office schedule to ensure seamless coordination with local sales staff.

Summary
Our recruiters are experts in their fields and are ready to help you navigate your next big career step. Apply today on our website to connect with a dedicated professional who can guide you toward this rewarding business administration journey!

If this position isn't your perfect match, reach out to discover other exciting career opportunities designed for your goals.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.