Portfolio Administrator

Is this role right for you?

In this role you will:

• Ensure trades are matched for settlement in Central Trade Manager (CTM)
• Follow up with counterparties on any unmatched or failing trades
• Ensure any potential risks to the business are addressed, alleviating errors to reduce firm exposure
• Provide daily coverage on the Settlements desk and assigned tasks
• Ensure account information is accurate in the systems and on daily/weekly/monthly reports via timely reconciliations between system and external data sources
• Participate in the review of processes to improve efficiency, reduce costs, and mitigate risks
• Participate in the testing and implementation of operational enhancements
• Ensure deadlines are met and appropriate escalations are in place
• Adhere to departmental and company policies and procedures to ensure compliance
• Assist the Manager/Assistant Manager in onboarding various brokers for trading Equities and Fixed Income instruments and other financial products
• Liaise with the Trades and Portfolio Managers to ensure trades are accurately reflected and issues are resolved and mitigated
• Investigate and follow up on inquiries as required
• Collaborate with Compliance, Legal team, Portfolio Managers, Traders, etc. as required
• Liaise between external counterparties (brokers, custodians, etc.) and internal departments as it relates to Equity and Fixed income trade settlements
• Perform other ad hoc duties as assigned

Do you have the skills that will enable you to succeed in this role? – We’d love to work with you if you have:

• A University degree or college diploma
• Relevant securities industry experience
• Canadian Securities Course (CSC) or actively pursuing is an asset
• Strong knowledge of the securities / brokerage industry, including Clearing and Settlements market processes
• Derivative related knowledge/experience
• Experience with Charles River, Simcorp Dimension, SSCNet, Bloomberg, ALERT and CTM products is a major asset
• Proficiency in MS Office (medium/expert user of Excel, familiar with Access)
• Strong analytical, problem-solving and communication skills
• The ability to work in a fast-paced environment with varying transaction volumes dictated by market events, customer demands and seasonal peaks
• The ability to function independently and in a team environment and are goal oriented