Senior Payroll Specialist

About the Opportunity
Payroll Processing:

• Process semi-monthly payroll and complete journal entries for 200+ employees across Canada, including salaried and contractors
• Process bi-weekly payroll for 70+ hourly employees in Ontario. Prepare bi-weekly time and attendance reports and complete the applicable journal entries.
• Ensure compliance with federal and provincial regulations regarding deductions, taxes, and benefits.
• Complete processing of car allowance and Concur expense payments
• Manage payroll-related activities, including new hires, terminations, transfers, salary adjustments, and bonuses with precision and integrity
• Benefits programs: Lead and maintain all aspects of the Company’s group benefits programs (Health, RRSP, etc.), and ensure employees are well informed about benefits-related matters. This includes leading the annual review and the renewal of Health, Dental, and other benefits as applicable.

• Review payroll-related remittances, including income tax, CPP, and EI contributions
• Prepare and maintain records of employment on Service Canada
• Generate T4, T2200 and RL-1 slips for year-end reporting
• Stay informed about changes in tax laws and regulations

• Deliver superior customer service, ensuring a maximum of 48-hour turnaround for all inquiries arising from questions relating to payroll, from employee, management, and external government agencies
• Assist employees with inquiries related to payroll, deductions, benefits, RRSP, direct deposit setup, tax forms, and other payroll-related matters
• Collaborate with People & Culture to resolve any discrepancies or issues promptly

• Maintain accurate and detailed payroll records and documentation, including employee data, earnings, and deductions.
• Reconcile payroll accounts and ensure accuracy in the General Ledger.
• Support internal and external audits.
• Innovation
• Drive and contribute to special projects by identifying, analyzing, and implementing functional enhancements and automation to our system as it relates to HR/payroll functions and processes. This involves completing research, proposing solutions, and driving change management.
• Other duties as assigned

• Minimum 5-10 years full-cycle (end-to-end) payroll processing experience
• Certification as a Payroll Compliance Practitioner (PCP) is Required; Certified Payroll Manager (CPM) is a strong asset
• Bachelor’s degree or diploma in Accounting, Finance, or a related field (preferred)
• Proficiency in payroll software (preferably ADP Workforce Now)
• Strong organizational skills with meticulous attention to detail
• High degree of accuracy and takes ownership of their work
• Ability to multitask and prioritize tasks, work under pressure, and meet tight deadlines
• Computer proficiency in Microsoft Excel, Outlook, and Word is required. Strong Excel experience is a must (VLOOKUP, Pivot tables, troubleshooting formulas)
• Excellent written and verbal communication skills
• Experience dealing with confidential and sensitive information. Demonstrated judgement and understanding of the importance and value of data integrity
• Knowledge of federal and provincial payroll legislation and statutory requirements.

Pay Range
$80,000 - $100,000 per year

How to Apply
Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote # 477601
This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.