Administrative Assistant - Insurance/ Finance
Responsibilities Of This Role Will Include :
- Support The Formatting And Production Of Monthly And Quarterly Client Performance Reports And Other Client Deliverables
- Ensure Quality Control / Proofreading And Editing Of Material
- Assist With The Production Of Print Material.
- Assist In The Preparation And Review Of Contracts, Client Invoices / Billings, Travel Arrangements, Processing Of Expenses
- Coordinate Meetings, Including Logistics (Reserving Meeting Site, Catering, Security Notifications And Guest Arrangements, Conference Room Setup), Collection And Coordination Of Meeting Materials, And Recording And Distribution Of Meeting Minutes
- Proactively Schedules And Maintains Calendar Of Appointments, Meetings, And Travel Arrangements
- Coordinate Team Meetings, Lunches And Social Events
- Prepare Sales, Financial And Other Business Reporting; Compile, Analyze, And Summarize Information
- Develop And Maintain Relevant Filing Systems Such As Sharepoint
- Expense Management And Reporting
- Project Management Of Special Projects
Qualifications Required :
- Effective Oral And Written Communication Skills With A Pro-Active Approach
- Bachelor's Degree Or The Equivalent Combination Of Education And Relevant Experience
- Minimum of 3+ Years Of Total Relevant Work Experience
- Committed To Client Satisfaction Internal And External
- Ability To Work Independently And Proactively, While Also Working Collaboratively As Part Of A Team
- Strong Organizational Skills And Attention To Detail
- Ability To Learn New Processes, Systems, Problem-Solve And / Or Research Solutions
- High Quality Of Work With Minimal Errors
- Ability To Manage Multiple Deliverables And Meet Deadlines In A Fast-Paced Environment
- Advanced Proficiency With Office365 Suite (Especially Outlook, Powerpoint, Word). Knowledge Of OneDrive, SharePoint And Dynamics Would Be An Asset.
- Experience Working In A Corporate, Financial Services Or Consulting Setting
Preferred :
- Bilingual : Effective Oral And Written Communication Skills With A Pro-Active Approach, In Both English And French
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